CJCC Court Management Subcommittee

min012115.pdf (155 KB)

Members present:     Judge Jim Evenson, Debra O’Rourke, Jeffrey Bindl, Vicki Meister,

Members absent:  Dr. Amy DeLong

Others Present:   Steve Pate, Tom Kriegl

The meeting was called to order and certification of Open Meeting compliance was given at 7:00 A.M. Motion by Evenson, second by Meister to adopt agenda. Motion carried.

Motion by Evenson, second by Bindl, to approve the minutes of the prior meeting.  Motion carried.

Public Comment: None.

Communications: Dr. DeLong made contact to report her absence.

Scott Grundberg:  Fieldware LLC, developer of OffenderLink provides a webinar on their automated notification system and other capabilities.  Scott explains the capabilities of OffenderLink and the common denominator of having a client identifier and telephone number.  Scott will forward the webinar to D. O’Rourke to disseminate to subcommittee.  OffenderLink has the capability of providing the service needed if identifiers are provided.  Scott reports that based on criminal citation hearing volume would run approximately $10,000.00 annually. 

Update:

S. Pate explains the system process of e-referrals to Protect to CCAP and where information is passed and what is passed between systems.  Currently a telephone number is not passed from Protect to CCAP even if it is available.  D. O’Rourke and J. Evenson discuss the email from CCAP discussing the new change and availability that clerk staff now has to enter telephone information to send text message updates. 

There is discussion on the idea of starting with cases after the case # is issued, entering telephone number through clerk’s office, and using text messages as an initial starting point.  There is also discussion on idea’s to talk with agencies about changing formats to forms and requirements.  D. O’Rourke reports that updating phone numbers in addition to address could be added as a bond condition.  Data on cost per FTA is gathered and remaining numbers will be computed prior to the next meeting. 

S. Pate will continue speaking with CCAP and Protect to discuss updates or changes that could, should, or may be on the horizon.  D. O’Rourke will collect and disseminate information from Northpoint on their automated reminder system feature.  J. Krueger will collect and tally the remaining agencies cost and report at the next meeting.  V. Meister will research the new calendar features in CCAP and also ask staff if e-referrals are coming in with telephone numbers through Tracks.

Next meeting and agenda items:

Member updates

Date and Time:           February 11, 2015      7:00 A.M.

Agenda items:             

Motion was approved to adjourn the meeting by Evenson, second by Bindl.

Respectfully submitted;

Janelle K. Krueger

Criminal Justice Coordinator