Finance Committee

DATE: Friday, June 13, 2003

Members Present: T. Bychinski, L. Burri, L. Haugen, T. Kriegl

Members Absent: A. Dippel

Others Present: K. Beghin, P. Holcomb, J. Crowley, K. Schauf, G. Wiegand

Vice-Chairman Haugen called the meeting to order at 9:15 a.m. and compliance with the open meeting law was verified. Motion by Bychinski, second by Kriegl to approve the agenda. Motion carried. Motion by Burri, second by Kriegl to approve the minutes from the prior meetings. Motion carried.

Communications:

None

Business Items:

Discussion of mileage reimbursement to volunteers.

Carol Jeffers appeared to discuss IRS regulations and rulings on whether or not volunteer mileage is taxable. Information from a 1985 Rock County IRS ruling indicates that if the cost of operation of the vehicle is less than the reimbursement received, it is taxable, otherwise it is not. Current allowable reimbursement is not in excess of the cost of operation and is not taxable. No motion required.

Consider resolution approving Sauk County's 2004 budgetary goals.

G. Wiegand, Administrative Coordinator, presented the budgetary goals for the 2004 budget process. It is in response to the input from the Public Hearing, where there was a perception that the community has reached their maximum on the levy. Wiegand did note that he had policy reservations in that the budget should drive the levy. Having the levy drive the budget is not good public policy. T. Kriegl suggested modifications to the stated goal, including the ability for the Finance Committee to modify the goal and procedures based on changing influences. Motion by Bychinski, second by Burri to approve the goal as stated with Kriegl's modifications. Motion carried.

Treasurer's Update

J. Crowley updated the Committee on activities within the department.

Consider 2004 budgetary vision, mission and goals.

Crowley will be presenting mission, vision and goals at the July meeting.

Consider revision to Financial Policy 10-95, Investments.

This revision changes the investment period to match what state statutes allow. Motion by Burri, second by Kriegl to increase the investment period from one to three years. Motion carried.

Consider resolution designating county depositories, and establishing investment and related financial procedures.

Motion by Bychinski, second by Kriegl, to designate county depositories, and establish investment and related financial procedures. Motion carried.

Discuss sale of tax certificates as passed by the Joint Finance Committee.

Kriegl requested that a resolution be drafted for consideration at the next meeting. This would also allow for enough time to pass to see what the final outcome of this action would be.

Motion by Kriegl, second by Burri, to approve the payment of the Treasurer's invoices in the amount of $5,576.40. Motion carried unanimously.

Accounting Update

K. Beghin updated the Committee on activities within the department. Robin Goodman started as Payroll/Accounting Technician on May 19th.

Consider 2004 budgetary mission, vision and goals.

K. Beghin presented the Accounting Departments goals for 2004. Motion by Kriegl, second by Bychinski to approve the departmental goals. Motion carried.

Motion by Kriegl, second by Burri, to approve the payment of Accounting's invoices in the amount of $27,948.50. Motion carried unanimously. Motion by Burri, second by Kriegl, to approve the payment of the County invoices in the amount of $2,471,490.02. Motion carried unanimously.

Next meeting is June 17, 2003, at 5:50 p.m. for the approval of bills. Next regular Finance Committee (joint with Personnel as well) meeting on July 11, 2003, at 8:00 a.m. Motion by Burri, second by Kriegl to adjourn. Motion carried.

Respectfully Submitted: Tommy Lee Bychinski,
Finance Committee Secretary