Health Care Center Committee

Date: December 4, 2003

PRESENT: Arthur Carlson; Larry Volz; Linda Borleske; Tom Bychinski; Jill Archambo, Administrator; and Katie Pope, Personnel Manager. Ron Birdd, Environmental Services Manager and Bill McClary, Maintenance Engineer were present for a portion of the meeting.

ABSENT: Valerie McAuliffe, Catherine Georgeson

1. Called to order at 9:00 a.m. by Art Carlson. The open meeting law requirements were met.
2. Motion by Borleske, second by Bychinski to adopt the agenda.
   Motion carried.
3. Motion by Borleske, second by Volz to approve the minutes.
   Motion carried.
4. Communications. No communication was received.
5. Review and Consideration of Resolution requesting upgrade to the Metasys system which controls the facility HVAC system.
   Bill discussed the bid received and the need for the upgrade. Motion by Bychinski, second by Volz to approve the expenditure to upgrade the Metasys system.
   Motion carried
6. Discussion and Consideration of request to purchase a truck mounted salt/sand spreader.
   Bill discussed the need for the spreader and bids received.
   Motion by Volz, second by Borleske to approve the expenditure to purchase the truck mounted salt/sand spreader.
   Motion carried.
7. Discussion and Consideration of request to purchase booster water heater for dish room.
   Bill discussed the need for the booster heater and bids received.
   Motion by Borleske, second by Bychinski, to approve the expenditure to purchase the booster water heater for the dish room.
   Motion carried.
8. Discussion and Consideration of purchasing repair services for vertical window blinds in the Resident Dining Room.
   Ron discussed the need for the repairs and costs involved.
   Motion by Borleske, second by Volz to approve the expenditure to repair the vertical window blinds in the Resident Dining Room.
   Motion carried.
9. Ron also updated the board on the progress with the new firehouse doors. Progress is being made and new doors should be available for installation early in the new year.
10. Discussion and possible consideration of bids received from Consultants.
    Jill reviewed the references for the consultant companies. After some discussion it was decided to recommend Keefe and Associates of Sauk City.
    Motion by Bychinski, second by Volz to recommend Keefe and Associates be awarded the consultant contract.
    Motion carried.
11. Review and consideration of recent donations.
    Jill read the donations received for last month.
    Motion by Carlson, second by Borleske to approve the donations for November in the amount of $805.00.
    Motion carried.
12. Administrator's report
    Jill indicated that the HCC has 96% occupancy in the Nursing Home and 90% occupancy on the FDD unit. We have our annual Holiday Bazaar tomorrow from 9:00 - 3:00. Two investigations were done both on the FDD Unit. Continue to search for a Medical Director. Is contacting malpractice insurance companies for information. One of our beauticians has resigned however our other beautician is expanding her hours to cover. Many activities and programs are scheduled for the month of December including our annual Christmas Program which is on the 22nd. Our Holiday Bazaar and Bake Sale is tomorrow from 9:00 - 3:00.
13. Personnel Department Report.
    Katie reviewed the status of job vacancies and employee recruitment activities that have occurred over the past month. She also highlighted other general personnel activities.
14. Review and Approval of Vouchers/Receipts Review.
    Jill reviewed the invoices and receipts for the month, highlighting items of interest.
15. Motion by Bychinski, second by Borleske to approve the invoices in the amount of $135,620.45.
    Motion carried.
16. Review and Consideration of Financial Statements.
    Jill reviewed the financial statements for the past month highlighting items of interest.
17. Business Office Report.
    Jill indicated that the Business Office is having several computer/upgrade problems which has made billing a problem.
18. Next Meeting .
    January 8, February 5, and March 4, 2004 at 9:00 a.m.

Motion by Bychinski, second by Borleske to adjourn.
Motion carried.

Meeting was adjourned at 10:15.

Submitted by: Arthur Carlson, Chairperson