DATE: Friday, September 12, 2003
Members present: T. Meister, C. Montgomery, A. Lombard, S. Alexander
Members absent: J. Stoeckmann
Others Present: M. Koehler, K. Pope, J. Briggs, R. Meister, J. Spencer, R. Stammen, G. Wiegand, D. Zeller, J. Leys
The meeting was called to order by T. Meister at 8:03 a.m., and was certified to be in compliance with the Open Meetings Law.
Motion by A. Lombard, second by C. Montgomery, to adopt the agenda. Motion carried.
Motion by A. Lombard, second by C. Montgomery, to approve the minutes of the regular business meeting of the Personnel Committee, held on July 11, 2003, as sent, noting correction to "Others Present" to include R. Meister and J. Spencer. Motion carried.
M. Koehler noted there were no communications.
J. Leys, Business Representative for District 1199W, United Professionals for Quality Health Care, presented the unions grievance to the Committee. It is the belief of the employee and the union, that the County did not uphold Article 12.02, when it did not deduct an hour of sick leave from an exempt employee for a medical appointment. M. Koehler explained that the employee suffered no loss of wages or benefit time, and under the Fair Labor Standards Act the County was not in a position to make such a deduction.
Motion by S. Alexander, second by C. Montgomery to enter into closed session to deliberate, closed session to include Koehler, Pope and Briggs. Roll Call vote was taken: Meister - aye, Montgomery - aye, Alexander - aye, Lombard - aye. Motion Carried.
Motion by C. Montgomery, second by S. Alexander to reconvene in open session. Motion carried.
Motion by C. Montgomery, second by A. Lombard, to have the Personnel Director notify the union of the denial of the grievance. Motion carried.
J. Spencer came before the Committee to request consideration of placement at Grade 16, step 2 for his promotion from Sergeant to Lieutenant. Spencer stated that because of his date in position, it actually appears as if he is taking a reduction in pay for four months in the year. Total pay increase for his promotion results in $677.00. Lt. Spencer asked the Committee to approve placement at step 2 which would result in an additional increase of $1,227.00 Motion by S. Alexander, second by C. Montgomery to move Lt. Spencer to Grade 16, step 2, retroactive to his date of promotion. Motion carried.
M. Koehler provided Committee members with handouts and information regarding recommendations provided to all the departments from the Administrative Coordinator regarding for further cuts to the 2004 budget. Discussion focused on various areas where the County might reduce expenditures without sacrificing services to the public. Koehler addressed questions and provided explanation.
M. Koehler distributed handouts to the Committee of Department activities for the past month, including recruitment, benefits, unemployment and labor relations. Focus groups have been scheduled to be held on September 29, 2003 at the Sauk County Health Care Center.
M. Koehler requested the Committee's preference in the establishing of dates for upcoming negotiations. It was decided that Ms. Koehler should send out a list of potential dates.
K. Pope informed the Committee of the current vacancies and recruitments taking place at the HCC, as well the hiring of ten new employees. Registered nurses are still needed and there is a vacancy in the Staff Coordinator position.
Motion by C. Montgomery, second by A. Lombard, approve the September vouchers in the amount of $1,996.40. Motion carried.
Motion by S. Alexander, second by A. Lombard, to adjourn the meeting until October 10, 2003.
Motion carried. Meeting adjourned at 10:18 a.m.
Signed by: Judith Stoeckmann - Secretary