Property and Insurance Committee

Members Present: Virgil Hartje, Marvin Giebel, Larry Volz, Al Dippel

Others Present: Tim Stieve, Carl Gruber, Cynthia Engelhardt

1. Meeting called to order by Hartje at 1:00 p.m.. Certification of compliance with Open Meeting Law was met.
2. Adopt agenda: Motion by Volz, second by Dippel, to approve agenda. Carried.
3. Adopt minutes: Motion by Giebel, second by Dippel, to approve minutes of last meeting. Carried.
4. Communications: None at the present
5. Business items:
   1. Treasurer - No business to report
6. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly Report - Gruber's June activites included: performed MSDS Online training at Health Care Ctr.; worked on county auction set for 7/11 at 10:00 a.m.; worked on budget; ordered safety supplies; attended health care ctr Safety Comm. Mtg; performed Fire Ext & Bloodborne Pathogen training; worked on 10 workers comp cases; worked on 3 open liability cases; participated in Lifting Training at health care ctr which was well attended; worked on liability question re using juveniles sentenced to community service to do jobs around county & coverage for J Welsch administering IVs if necessary in emergency situations in sheriff's dept; performed ergonomic review in Land Conservation; send out copy of our safety program to Columbia Cty; reviewed our loss runs; met with Sentry attorney on some workers comp cases.
   2. Review & approval of deductibles. Two deductibles were presented. Motion to approve deductibles by Dippel, second by Volz. Carried.
7. Department Updates - Tim Stieve, Buildings & Safety
   1. Monthly Report - June activities included: 25 hours on phone problems; LEC ac unit #2 motor bearing problem which Trane's working on; finalizing auction items; finished video arraignment system installation; move of Sheriff's dept; landscaping work getting completed.
   2. Review of parking stalls on north & south ramps: Stieve received numerous requests for spots being vacated by Sheriff's department. Committee discussed various requests and determined that assignment of space should be to county employees and that employees in and out of the building on a regular basis should be given preference when assigning spaces. A plan summarizing the spaces assigned is attached.
   3. Resolution to send mail clerk to Atlanta for extensive 2-day training on new postal machine. Motion to approve by Volz, second by Dippel. Carried.
   4. Review & approval of vouchers - Motion to approve vouchers totalling $109,575.65 by Giebel, second by Volz. Carried.
   5. Other:
      Stieve will try cutting back on salt this winter to help preserve the lawn and maybe use a corn based product. Paul Dietmann is working with Dan Filip on the landscaping.
      It was felt that our auctions do not generate enough income to cover cost of labor involved, and the suggestion was made to use a professional auctioneer, giving them a percentage. Stieve will look into this.
      An interview date still needs to be set up for new Building Manager position at the LEC.
      Hartje will be bringing a resolution to the Board on July 15, requesting the formation of a Communications Committee. Others felt this was a good idea. Members of this proposed committee will be assigned at Executive & Legislative meeting on 7/8/03.
      Committee is still concerned about the slow interviewing process for jailers. The new jail has to be opened Sept. 1.
8. Next meeting scheduled for Monday, August 11 at 9:00 a.m.

Meeting adjourned at 2:05 p.m.

Respectfully submitted by: Cynthia Engelhardt

Date Submitted: July 8, 2003