Property and Insurance Committee

Members Present: Virgil Hartje, Marvin Giebel, Katherine Zowin

Members Absent: Al Dippel, Larry Volz

Others Present: Tim Stieve, Carl Gruber, Cynthia Engelhardt, Jolene Crowley

1. Meeting called to order by Hartje at 9:00 a.m.. Certification of compliance with Open Meeting Law was met.
2. Adopt agenda: Motion by Giebel, second by Zowin, to approve agenda.
   Carried.
3. Adopt minutes: Motion by Zowin, second by Giebel, to approve last month's minutes.
   Carried.
4. Communications:
   MIS request for evaluation of current fire protection systems. Stieve sees this as a misunderstanding of how sprinkler systems work. Everything is up to code and Stieve will address this with the Management Information Systems Director.
5. Business items:
   1. Crowley stated the resolution for sale of property to private party in Town of Ironton not passed. Ironton wants to buy it.
      Motion by Zowin, second by Giebel to sell property to the Town of Ironton.
      Carried. Crowley will get the deed together.
6. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly Report (attached).
   2. Review & approval of deductibles (attached)
      Motion by Giebel, second by Zowin to approve deductibles.
      Carried.

      Gruber looked at higher insurance deductibles; possibly raising the buildings deductible to $100k, at the direction of Gene Wiegand. After some discussion, it was agreed by all to go down to a $50k deductible

7. . Department Updates - Tim Stieve, Buildings & Safety
   1. monthly report (attached)

      Stieve introduced Phil Raab, our new Communications Technician.

      Hartje proposed charging Highway Shops for radio work done by Raab. Everyone agreed and Stieve will talk to Accounting re procedure on this.

   2. Consider Resolution re video arraignment training; No Resolution yet; Stieve is still waiting for final dates in San Antonio.
      Committee motioned to approve training of Steive, Raab & Pate by Hartje, second by Zowin.
      Carried.

   3. Discussion of budget cuts. Stieve presented about $240k in cuts to committee which include: Cutting use of cleaning firm by about half at all buildings; they will maintain the public areas while employees will be responsible for their own areas; security service at night will cease the as of Dec. 31, 2003; phone system upgrades have been cut; and shredding service will cease next year.

   4. Review & approval of vouchers.
      Motion by Giebel, second by Zowin to approve vouchers totalling $111,393.80.
      Carried.

      Other: Stieve talked about technical training on Motorola Canopy System which addresses hardware & software issues. He & Raab also have been going around looking at potential tower sites.

      Steive received four (4) asbestos removal bids in former Sheriff's dept; lowest is a company called A&A Environmental, Inc with bid of $5,855. Joe Lally of Public Health checked into them & approved.
      Motion to use A&A Environmental, Inc. By Zowin, second by Gievel.
      Carried.

      One other item not listed in vouchers - Stieve received a balance due from Kraemer for $35,268 for entranceway work at LEC. Stieve is not satisfied with the work done and suggests holding back a portion of the money. Giebel suggested paying the bulk and putting remainder on next committee agenda for discussion. Everyone agreed. Actual payment will be $25,268

8. Next Meeting: Monday, October 6, 2003 at 9:00 a.m.
9. Meeting adjourned at 10:40 a.m. Motion by Giebel, second by Zowin to adjourn. Carried.

Respectfully submitted by: Cynthia Engelhardt (September 12, 2003)