Property and Insurance Committee

Members Present: Virgil Hartje, Marvin Giebel, Katherine Zowin, Larry Volz, Al Dippel

Others Present: Tim Stieve, Carl Gruber, Cynthia Engelhardt, Jolene Crowley, Gene Wiegand Marcus Gumz, Bruce Keele

1. Meeting called to order by Hartje at 9:00 a.m.. Certification of compliance with Open Meeting Law was met.
2. Adopt agenda: Motion by Giebel, second by Volz, to approve agenda.
   Carried.
3. Adopt minutes: Motion by Volz, second by Giebel, to approve last month's minutes.
   Carried.
4. Communications: Request from Downtown Baraboo, Inc. To place banners on Courthouse Square Park for: Oct 6 - Oct 12 facing Oak Str for Holly Jolly Light Parade; Oct 6 - Oct 12 banner at Broadway & 4th for Faire on the Square; Oct 12 - Oct 31 banner at Broadway & 4th for Boo-Fest; and Oct 31 - Nov 22 at Broadway & 4th for Holly Jolly Light Parade. Motion by Dippel, second by Giebel to approve placing banners.
   Carried.

   Hartje discussed the Reedsburg VARC building. There has been mention of selling the building and Hartje is against this. Stieve said VARC has mentioned to him that they are in need of more warehouse space.

   Public comment was made by Mr. Marcus Gumz on the County providing assistance to organizations such as VARC but not to farmers.

5. 5. Business items:
   1. Crowley submitted resolution to take 8 parcels of land to County Board.
      Motion by Giebel, second by Volz to approve resolution so Treasurer can take deeds out
      Carried.
6. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly Report (attached)
   2. Review & approval of deductibles.
      Motion by Volz, second by Zowin to approve $220 deductible for window damage to squad car. Carried.
7. Department Updates - Tim Stieve, Buildings & Safety
   1. monthly report (attached).

      Stieve discussed concerns re former Sheriff's dept on building code issues, which walls should be rebuilt for ADa access and the need for architect services. There is also the question of the use of holding rooms on 3rd floor. Stieve stressed the importance of proper codes to avoid violations. Hartje suggested asking State Inspector Lenny alexander in Reedsburg to review the areas and Stieve agreed.

   2. Review & approval of vouchers. Giebel pointed out increase in utilities and Stieve explained he has already discussed this with Alliant Energy; initially the LEC was not at full capacity, which it is now.
      Motion by Zowin, second by Giebel to approve vouchers totalling $123,968.53.
      Carried.

      Discussion on re-evaluation of Communication Technician position.
      Motion by Volz, second by Dippel to re-evaluate classification of position.
      Carried.

      Discussed issue of tile at LEC main entrance. This issue was on the punch list, but was never taken care of. Motion by Giebel, second by Zowin to pay Kraemer Brothers $5,000 to close out account.
      Carried.

8. Next Meeting: Monday, November 10, 2003 at 9:00 a.m.
9. Meeting adjourned at 10:30 a.m. Motion by Dippel, second by Giebel to adjourn.
   Carried.