Property and Insurance Committee

Date: December 8, 2003

Members Present: Virgil Hartje, Marvin Giebel, Katherine Zowin, Larry Volz, Al Dippel

Others Present: Tim Stieve, Carl Gruber, Cynthia Engelhardt, Jolene Crowley, Mr. & Mrs. Wucherer, Mr. & Mrs. Francois, Joe Back

1. Meeting called to order by Hartje at 9:00 a.m.. Certification of compliance with Open Meeting Law was met.
2. Adopt agenda: Motion by Giebel, second by Dippel, to approve agenda. Carried.
3. Adopt minutes: Motion by Zowin, second by Volz, to approve last month's minutes.
   Carried.
4. Communications:
   1. Request from Paula Traxler of Sauk County Chapter Wisconsin Right to Life, to have a peaceful rally on Jan 18 at 5:30-6:30 p.m.
      Motion by Dippel, second by Zowin, to approve. Carried.
5. Business items
   1. Crowley presented resolution to accept bids on 6 pieces of property (list attached).
      Motion by Giebel, second by Volz to approve resolution. Carried.
   2. Appearance by Baraboo Seniors to discuss property need for senior site. They are still seeking a minimum of 1 acre. Stieve checked with Ken Cady on the Berkley Blvd land & Cady is planning on attending Jan or Feb P&I meeting to address this issue. Committee members suggested that Stieve develop a plan for the land use.
6. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly Report (attached)
   2. Review & approval of deductibles.
      Motion by Dippel, second by Zowin to approve deductible of $365.60.
      Carried.
7. Department Updates - Tim Stieve, Buildings & Safety
   1. monthly report (attached)

      Discussed letter from State Dept. Of Corrections as to what had to be done to the old Jail prior to it being used as a Courts holding area. Stieve advised the Committee in his opinion, based on the State's recommendations, that it would be just as cost effective to demo the entire jail and rebuild what is specifically needed, versus trying to modify the existing jail cells. Committee agreed that demolition of the entire area may be the best route to take. Stieve will work with the Sheriff's Dept to assure that their needs within this space are met.

      The problem with the precast at courthouse south entrance was looked at by Vierbicher; Stieve wants to be certain everything is structurally safe.

      There is a possible sewer line collapse at the LEC.

      A water problem still exists in the West Square and Stieve is looking at some options.

   2. Review & approval of vouchers.
      Motion by Zowin, second by Volz to approve vouchers totalling $73,840.59.
      Carried.

      Other

      Stieve gave a brief update on the towers, following the Communications Committee meeting last week. County will likely have to purchase property from the owners next to Hemlock Park. Giebel suggested checking on the Camp Delton cell site and Stieve will check with the town clerk on this.

      Nextel wants to partner with Sauk County and put a new tower on the courthouse. They would pay the cost of installation and in return receive free space on the tower until their investment was returned; then pay a monthly rate of $1200.

8. Next Meeting: Monday, January 5, 2004 at 9:00 a.m.
9. Meeting adjourned at 10:00 a.m. Motion by Giebel, second by Dippel to adjourn.
   Carried.

Respectfully submitted by: Cynthia Engelhardt; December 9, 2003