Committee Members Present: Ashford, Sprecher, Lehman, and Cassity
Committee Member Absent: Wiese.
Others Present: Simmert, Filus, Brenson, Bailey, White, Darlene Hill and others.
In Chairman Weise's absence, Vice Chairman Sprecher called the meeting to order at 9:00 A.M. and staff certified the meeting had been properly posted.
Motion by Cassity, seconded by Ashford to adopt the agenda as presented.
Motion carried.
The minutes of the previous meeting were not available for approval.
Communications
Mr. Sprecher asked Ms. Darlene Hill, Town of Baraboo Chair, if she would like to address the Committee. Ms. Hill referred to the minutes of the July 22, 2003 public hearing regarding amending the Town of Baraboo's Development Plan. She felt the minutes were written as if the Town did not follow proper procedures in obtaining citizen input and reaching a decision. She also felt the Town was expected to contact the Committee before making a decision. The Town should not be criticized if citizens did not wish to comment. Mr. Sprecher agreed that on a town level there is a lot of problems getting the people out but many times information is requested from the towns and the Committee gets no response at all. Towns some times overlook their right to comment. Mr. Sprecher stated that if someone could come up with a way to get towns more involved he would like to hear it.
Mr. Brent Bailey, Register of Deeds, appeared next. He presented his voucher list for Committee review. Motion by Cassity, seconded by Ashford to approve the bills as presented.
Motion carried.
Mr. Bailey then distributed budget information for his department. The Committee reviewed the figures and noted a 12.2% increase over last year. Office procedures were discussed. Motion by Lehman, seconded by Ashford to approve the budget for the Register of Deeds Department.
Motion carried.
Mr. Matt Filus, County Surveyor, stated that he met with Gene Weigand regarding his budget. Mr. Weigand was going to recommend cuts to the County Board in the monument maintenance program.
The Towns of Washington and Bear Creek survey control project was then discussed. Survey firms past performance and bid were discussed. Mr. Sprecher asked if the surveyors would have to come back to correct any errors they made and Mr. Filus said that errors and omissions insurance was required. A resolution accepting one of the bids would be available at the next meeting, but Mr. Filus needed some direction from the Committee. Bid specifics where discussed. Mr. Cassity stated that unless some one can justify not taking the lowest bid the County Board would not approve it. Mr. Brenson stated that it would be very difficult to give specific reasons to the County Board for not accepting a particular bid. Motion by Cassity, seconded by Lehman to pursue the lowest bidder subject to review by the Corporation Counsel.
Motion carried. If the Corporation Counsel found a problem with that bidder the next lowest bid would be accepted.
Vice Chairman Sprecher called the public hearing to order at 9:50 A.M.
The Committee was introduced and Mr. Sprecher explained the hearing procedure.
The first petition to be heard was Petition # 20-2003 to rezone certain lands in the Town of Franklin, Sauk County, Wisconsin, from an Exclusive Agriculture zoning district to a Commercial zoning district and from a Commercial Zoning district to a Single-Family zoning district by Don Ederer, E5663 Hwy B, Plain, WI 53577. The purpose of the request is to bring into conformance a portion of the commercial business operations and secondly to separate off a single family residence from the commercial business for sale. The land affected by the proposed rezone is located in Sections 4, 5 and 8, T9N, R4E in the Town of Franklin.
Mr. Brian Simmert, Planning and Zoning Planner, briefly reviewed the staff report and recommendation of approval. The Town of Franklin had approved the rezone.
Mr. Don Ederer, owner, appeared. He had nothing to add.
Mr. John Schmitz appeared as interest may appear.
Seeing no one else wished to speak, Vice-Chairman Sprecher closed the public portion of the hearing.
Motion by Lehman, seconded by Ashford to approve the rezoning request.
Motion carried.
The Committee went back into regular session after the hearing.
Mr. Simmert gave a brief monthly department report. He stated that the involved municipalities were reviewing the Highway 12 plan. The Ho-Chunk Nation is going to take it before their elders at their October meeting. It is expected that all other communities will have made their recommendations by the September public hearing. Mr. Simmert explained that these projects a\e under Phase II and when they will be started.
The reason for postponing the Floodplain Ordinance was discussed. Staff found that we are required to recognize the additional areas inundated in a 100 year flood if two of the three dams fail. This is a very long process with FEMA. This amendment will be brought to the committee in September.
Mr. Simmert reported the comprehensive planning process for Reedsburg and Honey Creek was going well. A community wide survey has been completed.
The Highway 12 plan was then discussed. Mr. Cassity asked why Lake Delton had an objection to the plan. Mr. Simmert responded that the village thought it could cause sprawl. The village wanted to keep development in the village not in the town.
The next item for discussion was the sign ordinance amendment that was sent back to committee by the County Board.
Mr. Cassity was willing to postpone any discussion on the amendment. Mr. Sprecher asked if there was something that could be discussed at this time. Mr. Cassity had concerns regarding this ordinance. One was that the Committee doesn't do something they can't live with and that the amendment be written so it can easily be understood.
Using the date of June 15, 1971 as the retroactive date for enforcement was discussed. That was the date the original ordinance was adopted.
Mr. Cassity wanted the verbage to include "date of original ordinance" so people would know where the date came from.
The use of terms Zoning Administrator and Agency were discussed as well as property owner versus sign owner. Mr. Cassity would submit his concerns to the department for consideration. This will be brought back to the Committee at their next meeting.
The Committee then reviewed the voucher list for the Planning and Zoning Office. Motion by Ashford, seconded by Cassity to approve the voucher list as presented. Motion carried.
Motion by Cassity, seconded by Ashford to adjourn.
Motion carried.
Respectfully submitted: Judy Ashford, Secretary