Committee Members Present: Ashford, Sprecher, Lehman, and Wiese.
Committee Member Absent: Cassity
Others Present: Gurney, White, Haugen, Bailey, Brenson
Chairman Wiese called the meeting to order at 9:00 A.M. and staff certified the meeting had been properly posted.
Motion by Sprecher, seconded by Ashford to adopt the agenda as presented.
Motion carried.
Motion by Ashford, seconded by Sprecher to approve the minutes of the October 28, 2003 Committee meeting. Motion carried.
Communications - none.
Business items - The Committee signed the ordinance for the White rezoning which was approved at the last Committee meeting.
Mr. Brent Bailey, Register of Deeds, appeared. He stated that the Tri-Min Land Records Management system contract had been prepared and the Corporation Counsel's office was reviewing it. He said that the volume was a little down but he still predicted that the number of documents processed would still be above the five year average. Mr. Bailey also informed the Committee that he will be contacting the Finance Committee regarding transferring $100.00 from the meals and lodging line item to the mileage line item. This transfer would be so that department staff could travel to other counties for training. Mr. Bailey reported that he didn't have any vouchers for approval at this time. Motion by Sprecher, seconded by Ashford to approve the Register of Deeds report as given by Mr. Bailey. Motion carried.
Mr. Ted Brenson, County Cartographer, stated that the map guide has been installed on the server. He stated that in a few months it would be available for the whole county. Mr. Brenson informed the Committee that this year's WLIA conference will be held at the Kalahari in Lake Delton. He said the Mapping Department may be putting on a demo for the conference. This was a chance to show what Sauk County has accomplished. He was also asking for approval for the County Surveyor to attend. Mr. Brenson requested approval for two staff people to stay overnight at the Kalahari. Motion by Ashford, seconded by Sprecher to approve getting a room for two staff people. Motion carried.
The list of vouchers for the Mapping Department was reviewed. Motion by Ashford, seconded by Sprecher to approve the vouchers as presented.
There was no surveyor's report.
Staff evaluations, or lack thereof, were discussed. There has been a problem with department heads not getting a timely evaluation.
Mr. Gurney reported that Christmas Mountain had just completed several condo plats. It has been almost a year since the rezonings have been approved.
The 2004 budget was briefly discussed.
Mr. Lehman asked about the department using the receptionist to do fire signs. Mr. Gurney explained that the department had been approached to possibly find something that she could do during slow times. When she is not available the department staff makes the signs or the floater position is used.
Mr. Gurney informed the Committee that a smart growth forum was held at the UW-Baraboo last weekend. Discussion followed regarding the forum and future opportunities. Mr. Sprecher and Ms. Ashford had attended.
A billing from Vandewalle and Associates was reviewed. Motion by Ashford, seconded by Lehman to approve the payment of $81.00. Motion carried.
The Committee then reviewed the 2004 committee meeting and public hearing schedule. The Monday meetings, as well as having only one meeting a month was discussed. Motion by Ashford, seconded by Lehman to approve the hearing dates as the fourth Tuesday of the month and
change the meeting dates to the second Tuesday of each month. Motion carried.
Mr. Dave Tremble joined the Committee for discussion on the Eric and Miriam Strobl purchase of development rights. The construction of a new structure on the property was discussed and Mr. Tremble explained that restrictions were placed on the construction regarding the location and size of structure. Motion by Ashford, seconded by Sprecher to approve the purchase of development rights for the property owned by Eric and Miriam Strobl. Motion carried 4-0.
Motion by Ashford, seconded by Sprecher to adjourn at 10:10 A.M.
Respectfully submitted,
Judy Ashford, Secretary
Taken from the minutes of the November 25, 2003 Committee meeting:
Respectfully submitted,
Judy Ashford, Secretary