Transportation and Parks Committee

DATE: July 10, 2003

TRANSPORTATION DEPARTMENT

SUBJECTS FOR DISCUSSION:

  1. Meeting called to Order by Chairman Hartje. Present: Hartje, Schmitz, Meister, Sprecher, and Stevens.
    Absent: none
    Also present: Muchow, Carignan, Koenig, Paul Endres - Sauk County Board Chairman, Kerry Beghin - Sauk County Controller, Sara Hahn - Sauk County Parks Intern, John Lemice - Schmidt Eng., Mark Hermanson - Monroe Truck Equip.
  2. Adopt Agenda. Motion by Meister, seconded by Stevens.
    Motion carried.
  3. Adopt Minutes of Previous Meeting. Motion by Stevens, seconded by Schmitz. Motion carried.
  4. Public Comment.
    None
  5. Communications.
    Employee discipline discussed. Disciplined employee is requesting the letter of reprimand to be removed from his file or a grievance will follow.
    No action.
    State Highway Maintenance Budget proposed cut by 25% - could mean layoff of 7 positions at Highway Department level.
    No action.
    Paul Endres discussed creation of Communications Committee of which Don Stevens and Virgil Hartje will be asked to serve.
    No action.
  6. Review and Approve Vendor Vouchers. Discussion followed. Motion by Meister, seconded by Schmitz to approve June 2003 bills in the amount of $ 301,949.48 . Motion carried.
  7. Review and Approve Employee Requests For Vacation Carryovers.
    Victor Schneider - 27.00 hours Kevin Winchel - 40.00 hours
    Motion by Stevens, seconded by Sprecher to approve vacation carryovers.
    Motion carried.
  8. Airport Report. Discussion followed. Kerry Beghin discussed how the 2004 Airport budget process will work. Committee would like to meet with each airport to discuss their budget requests. Darin Carignan will work with Kerry Beghin to organize their appearance at August Committee Meeting.
    No action.
  9. Discuss Truck Prices for Auction Equipment. Discussion followed. Minimum price accepted for the old Mack Unit #191 $1,000.00, for the new Mack Unit #203 $2,000.00.
    No action.
  10. Review Road Construction Projects for 2003. Discussion followed.
    CTH B, Plain to CTH G - Gasser pulverized and graded, are set to pave today.
    CTH PF - bridge replacement started early (before 4th July).
    CTH G - is scheduled for pulverizing and paving for the middle of August.
    No action.
  11. Review Reedsburg Storage Building Construction Project. Discussion followed.
    Layout for building scheduled tomorrow, Friday, July 11, 2003. Construction scheduled to start on Monday, July 14.
    No action.
  12. Open Bids at 11:00 a.m. for Snow Plows, Snow Wings, V-Box Spreader and Tailgate Spreader.
    4 Bids were received for the three (3) Snow Plows. Motion by Sprecher, seconded by Stevens to award Monroe Truck Equipment Inc. the bid for the three (3) Snow Plows in the amount of $ 12,504.00 .
    Motion carried
    4 Bids were received for the three (3) Snow Wings. Motion by Meister, seconded by Schmitz to award Universal Truck Equipment Inc. the bid for the three (3) Snow Wings in the amount of $ 9,450.00 .
    Motion carried
    2 Bids were received for the one (1) 16 foot V-Box Spreader. Motion by Hartje, seconded by Stevens to award Monroe Truck Equipment Inc. the bid for the one (1) 16 foot V-Box Spreader in the amount of $ 8,485.00 .
    Motion carried
    2 Bids were received for the two (2) Under Tailgate Type Spreaders. Motion by Meister, seconded by Stevens to award Universal Truck Equipment Inc. the bid for the two (2) Under Tailgate Type Spreaders in the amount of $ 5,096.00 .
    Motion carried
  13. Discuss Purchase on All Terrain Vehicle for Grading Crew. Discussion followed. Muchow will solicit for bids to be opened at August committee meeting.
    No action.
  14. * Discuss Sauk County Shared Leave Program. Discussion followed.
    No action.
    Motion by Stevens, seconded by Hartje to adjourn to the next regularly scheduled meeting set for Thursday, August 14, 2003 at 9:00 a.m. at the Highway Department office.
    Motion carried.

Respectfully submitted: John Schmitz, Secretary

CC: County Clerk, Steve Koenig, Committee

ParksDepartment

SUBJECTS FOR DISCUSSION:

  1. Approve Vouchers. Discussion followed. Motion by Meister, seconded by Stevens to approve June 2003 bills in the amount of $ 5,645.10 .
    Motion carried.
  2. Update on White Mound Dredging Project. Discussed options for stockpiling silt dredged from Lake Redstone.
    No action.
  3. Approve 2003 Outlay Purchases. $ 16,500.00 for ATV & Mower. Purchase trailer form BIGO's Trailers Inc. for $ 1,095.00.
    Motion by Schmitz, seconded by Stevens to approve 2003 Outlay Purchases.
    Motion carried.
    Motion by Sprecher, seconded by Stevens to purchase copier from Wisconsin Copy for $ 965.00 with maintenance contract.
    Motion carried.
  4. Discuss 2004 Budget. Discussion followed. Koenig expects increase in Revenue. Motion by Stevens, seconded by Schmitz to increase sticker fees for Daily from $ 2.00 to $ 3.00, Annual from $ 10.00 to $ 15.00.
    Motion carried.
  5. Approve Koenig/Stieve attending WPRA Conference in November in La Crosse, WI.
    Discussion followed. Motion by Sprecher, seconded by Meister to approve Koenig/Stieve attending WPRA Conference in November in La Crosse, WI.
    Motion carried.
    Motion by Stevens, seconded by Hartje to adjourn to the next regularly scheduled meeting set for Thursday, August 14, 2003 at 9:00 a.m. at the Highway Department office.
    Motion carried.

Respectfully submitted: John Schmitz, Secretary

CC: County Clerk, Steve Koenig, Committee