Transportation and Parks Committee

TRANSPORTATION DEPARTMENT

SUBJECTS FOR DISCUSSION:

1. Meeting called to Order by Chairman Hartje. Present: Hartje, Schmitz, Meister, Sprecher, and Stevens.
   Absent: none
   Also present: Muchow, Carignan, Koenig, Cal Brey - Town of La Valle, Rhonda Davis - Sauk Prairie Equipment, Gene Wiegand - S.C. Administrator, Gene Kussart - Donahue & Associates.
2. Adopt Agenda. Motion by Stevens, seconded by Meister.
   Motion carried.
3. Adopt Minutes of Previous Meeting. Motion by Schmitz, seconded by Meister.
   Motion carried.
4. Public Comment.
   None.
5. Communications.
   The Sauk County Highway Department received a $600,000.00 CHIP-D Grant for reconstruction of CTH PF in 2005.
   No action.
6. Review and Approve Vendor Vouchers. Discussion followed. Motion by Stevens, seconded by Schmitz to approve October 2003 bills in the amount of $ 241,178.94 . Motion carried.
7. Review and Approve Employee Requests For Vacation Carryovers.
   Manuel Canales - 40.00 hours Thomas Gowey - 111.00 hours
   Larry Horkan - 61.50 hours Gary Kelley - 24.00 hours
   Motion by Stevens, seconded by Schmitz to approve vacation carryovers.
   Motion carried.
8. Airport Report. Discussion followed. The Tri-County Airport is moving forward with zoning for two approaches.
   No action.
   Joint Meeting of Sauk County Transportation and Parks and Land Conservation Committees called to order by Chairman Hartje and Chairman Wiese.
   Members present: Robert Cassity, LCC; Gerald Lehman, LCC; Lester Wiese, LCC; Kathy Zowin, LCC; Dick Albrecht, LCD; Nancy Brereton, NRCS; Cal Brey, Town of La Valle; Steve Muchow, Hwy; Darin Carignan, Hwy; Virgil Hartje, Hwy; Chad Hendee, Corp Counsel; Steve Koenig, Parks; Tim Meister, Hwy; Scott Mueller, NRCS; Curt Norgard, FSA; Penny Pohle, LCD; John Schmitz, Hwy; Halsey Sprecher, Hwy; Don Stevens, Hwy; Joe VanBerkel, LCD; John Vosberg, LLD; Gene Wiegand, Admin Coord.
9. Discuss White Mound Park Dredging Project.
   VanBerkel and Vosberg of the Land Conservation Department presented the proposal and plans prepared for the dredging project. They also provided answers to several of the questions that arose from the previous meeting regarding drawdown, permitting and the placement of spoils. Committees discussed the timing concerns and the benefits of moving forward yet this year. Samples taken from the lake bed were exhibited to demonstrate consistency. Motion by Cassity, seconded by Meister to put dredging of White Mound Lake out on bids with several variations being requested and that the Committees then review these bids at a future joint meeting. The variations to the bid would include taking all of the sediment up to the ridgetop sites by truck, to truck some quantity of the material to various highway storage locations, and to allow the contractor to bid for the removal of a quantity of sediment for which they may want to take ownership. The bid deadline and opening will be December 9 and action will be taken at a Joint Committee Meeting on December 11, 2003.
   Motion carried.
10. Discuss Status of Nachreiner Property and Buildings.
    VanBerkel reported that the Transportation/Parks Committee expressed an interest in using the shop building which previously housed Denny's Gasoline and Diesel Repair for winter storage of vehicles from the Parks & Highway Departments. VanBerkel reported that DNR and NRCS could grant permission to use it for storage only, but it can never be used for a business or repair and maintenance facility. The decision would not affect grant eligibility. The LCC had originally discussed reselling the building for agricultural storage but were advised by the Corp Counsel to dispose of it. Chad Hendee, Acting Corp Counsel, continued to advise the Committees that their recommendation is not to use the building in any manner. VanBerkel spoke against the reuse because of the poor public relations which may be generated through the community. Committee members pointed out that it would be even poorer public relations to destroy a useful building. Motion by Zowin, seconded by Stevens to keep the building for use by the Parks or Highway Department for storage.
    Motion carried.
    Motion by Stevens, seconded by Wiese to adjourn the Joint Committee Meeting until December 11, 2003.
    Motion carried.
11. Discuss Governmental Buy-Back Program on Melroe Skid Loader. Discussion followed.
    Motion by Hartje, seconded by Schmitz to purchase one Melroe Bobcat T250 Skidsteer loader with cab & heat with a guaranteed 400 hour Buy-Back from Sauk Prairie Equipment for $16,000.00 after trade.
    Motion carried.
12. Discuss Governmental Buy-Back Program on CAT 140 H Grader. Discussion item tabled until subsequent meeting.
    No action.
13. Discuss Proposed Winter Maintenance Schedules by WISDOT for State System. Discussion followed. I90/94 & STH 12 from Sauk City to Baraboo will be the only 24 hour maintenance roads. All other STH's will be 16-18 hours. Winter sections on STH's will only be maintained for 8 hours per day on weekends and holidays. All State waysides will be closed, most of which will be permanent.
    No action.
14. Discuss WCHA 2004 Winter Conference. Discussion followed. The conference will be held in Appleton on January 26, 27, & 28, 2004.
    No action.
15. Review 2002 Township Maintenance Costs. Discussion followed.
    No action.
16. Presentation by Donahue & Associates on Qualification for Engineering Construction Projects. Gene Kussart - presented his firm and requested consideration for future projects.
    No action.
    Motion by Sprecher, seconded by Stevens to adjourn to the next regularly scheduled meeting set for Thursday, December 11, 2003 at 9:00 a.m. at the Highway Department office.
    Motion carried.

Respectfully submitted:John Schmitz Secretary

Cc: County Clerk Steve Koenig Committee

Parks Department

SUBJECTS FOR DISCUSSION:

1. Approve Vouchers. Discussion followed. Motion by Meister, seconded by Schmitz to approve October 2003 bills in the amount of $ 3,218.49 . Motion carried.
2. Discuss Entrance Fee Program - Town of La Valle. Cal Brey - questions on how additional revenue was split. Discussion followed. Next meeting will address 2004 agreement.
   No action.
3. Update on White Mound Dredging Project.
   See Joint Meeting of Trans/Parks and Land Conservation Committees.

Motion by Sprecher, seconded by Stevens to adjourn to the next regularly scheduled meeting set for Thursday, December 11, 2003 at 9:00 a.m. at the Highway Department office.
Motion carried

Respectfully submitted: John Schmitz, Secretary

cc: County Clerk Steve Koenig Committee