Transportation and Parks Committee

TRANSPORTATION DEPARTMENT

SUBJECTS FOR DISCUSSION:

1. Meeting called to Order by Chairman Hartje. Present: Hartje, Schmitz, Meister, Sprecher, and Stevens.

   Absent: none

   Also present: Muchow, Carignan, Koenig, Kerry Beghin - Sauk Co. Controller, Dave Krekowski - Omnni Asc., Duane Gau - GAS Associates, Bill Hove - GAS Associates, Ron Loken - Mead & Hunt, Sarah Estrella - Capital Newspapers.

2. Adopt Agenda. Motion by Meister, seconded by Schmitz.

   Motion carried.

3. Adopt Minutes of Previous Meeting. Motion by Meister, seconded by Schmitz.

   Motion carried.

4. Public Comment.

   None.

5. Communications.

   - A letter was received stating a problem with how a driveway approach was finished on CTH B at the property of Ronald & Bonnie Weitzel. Muchow stated that the problem has since been corrected.

   - A letter was received and discussed regarding a possible amendment to the Wisconsin Administration Code allowing the use of double bottoms and other long trucks on STH 60 from USH 12 to USH 14.

   No action.

6. Review and Approve Vendor Vouchers. Discussion followed. Motion by Meister, seconded by Sprecher to approve November 2003 bills in the amount of $ 174,909.11 . Motion carried.
7. Review and Approve Employee Requests For Vacation Carryovers.

   Gary Merrell - 111.50 hours Gerald Von Behren - 45.00 hours

   Motion by Meister, seconded by Stevens to approve vacation carryovers.

   Motion carried.

8. Airport Report. Discussion followed.

   No action.

   Joint Meeting of Sauk County Transportation and Parks and Land Conservation Committees called to order by Chairman Hartje and Chairman Wiese.

   Members present: Bernien, Cassity, Lehman, Wiese, and Zowin from the Land Conservation Committee; Hartje, Meister, Schmitz, Sprecher, and Stevens from the Transportation and Parks Committee; Muchow and Carignan-Highway Department; Koenig-Parks Department; Van Berkel, Vosberg, and Pohle-LCD; Mueller-NRCS; Jeff Thieding-Thieding Construction.

9. Discuss White Mound Park Dredging Project.

   Review of Bids for White Mound Lake Dredging Project: Van Berkel informed the Committees that 80 contractors were sent bid notices and an advertisement was placed in the Baraboo News Republic recruiting bids. A site showing was held on December 2 with 20 contractors present. Bids were due on December 9, and seven contractors submitted bids. A bid summary was distributed to the committees. Van Berkel recommended selecting the low bid submitted by Phenco, Inc. for $872,471. With this bid, the project budget is on target. Hartje recommended investigating the possibility of placing a portion of the dredge spoil from the west bay down by the buildings where it would be easier to reclaim and transport the rest on the park road to the north spoil disposal site. Staff will investigate the cost of this option. The Committee gave staff authority to investigate options and then select the least cost method. Mueller cautioned the Committees to first award the contract as bid and then do change orders on modifications rather than negotiating components of the bid. This keeps it fair for everyone who submitted bids.

   Selection of Contractor and Spoil Disposal Alternative for Resolution to County Board: Motion by Hartje/Zowin to forward a resolution to the County Board to award the contract to Phenco, Inc. for the bid amount of $872,471. Motion carried, all in favor. Van Berkel presented the resolution for signatures.

   Motion by Lehman, seconded by Cassity to adjourn the Joint Committee Meeting.

   Motion carried.

10. Review and Approve Resolution Accepting Tri-County Agreement for Employment of a Tri-County Airport Manager. Kerry Beghin stated that the Sauk County Finance Committee had previously tabled this resolution; however, the resolution would only need to be approved by one committee to be eligible for County Board consideration.

    Motion by Meister, seconded by Sprecher to approve Resolution Accepting Tri-County Agreement for Employment of a Tri-County Airport Manager.

    Motion carried.

11. Review and Approve Resolution Supporting Modernization of Mississippi River Locks.

    Discussion followed in support of lock modernization which would reduce the volume of heavy traffic on Wisconsin's roads.

    Motion by Schmitz, seconded by Stevens to approve Resolution Supporting Modernization of Mississippi River Locks.

    Motion carried.

12. Discuss WCHA Winter Conference. Discussion followed. The conference will be held in Appleton, Wisconsin on January 26, 27, & 28, 2004.

    No action.

13. Review and Approve Governmental Buy-Back Program for Caterpillar 140 H Grader.

    No proposals were offered.

    No action.

14. Presentation by Representative from Graef, Anhalt, Schloemer and Associates on Engineering Qualifications. Duane Gau and Bill Hove presented their firm for consideration on future projects.

    No action.

15. Discuss WisDOT Maintenance Budget and Department Staffing Level. Discussion followed. I90/94 and USH 12 will be 24 hour maintenance roads. STH 33 will be 18 hour maintenance road. All other STH's will be 16 hour - 4:00 a.m. to 8:00 p.m. - maintenance roads.

    If all state funding is used in winter maintenance, Highway could be laying off more personnel during summer months.

    No action.

16. * POSSIBLE CLOSED SESSION Pursuant to Section 19.85 (1)(6) of the Wisconsin Statutes Considering Dismissal, Demotion, Licensing or Discipline of any Public Employee of the Investigation of Charges against such Person and the taking of Formal Action on any such Matter. Discuss Current Layoff Situation and Personnel Status.

    No Closed Session.

17. * Reconvene in Open Session immediately following the Closed Session and possible Vote regarding Discussion taken during the Closed Session.

    No Closed Session.

    No action.

18. Motion by Schmitz, seconded by Stevens to adjourn to the next regularly scheduled meeting set for Thursday, January 8, 2004 at 9:00 a.m. at the Highway Department office.

    Motion carried.

Respectfully submitted: John Schmitz, Secretary

Cc: County Clerk Steve Koenig Committee

ParksDepartment

SUBJECTS FOR DISCUSSION:

1. Approve Vouchers. Discussion followed. Motion by Meister, seconded by Sprecher to approve November 2003 bills in the amount of $ 3,101.03 . Motion carried.
2. Approve Resolution raising Entrance Fees. Discussion followed.

   Motion by Schmitz, seconded by Stevens to approve Resolution raising Entrance Fees.

   Motion carried.

3. At 10:00 a.m. Open Bids for Bridge at Redstone Park.
4. ids were received for the Bridge at Redstone Park. Motion by Schmitz, seconded by Stevens to award Sebranek Shop, Hillsboro, Wisconsin the bid for the Bridge at Redstone Park in the amount of $ 16,570.00 including installation.

   Motion carried.

5. Update on Timber Sale. Discussion followed.

   No action.

6. Update on Hemlock Radio Tower Site. Discussion followed.

   No action.

7. Motion by Schmitz, seconded by Stevens to adjourn to the next regularly scheduled meeting set for Thursday, January 8, 2004 at 9:00 a.m. at the Highway Department office.

   Motion carried.

cc: County Clerk Steve Koenig Committee