Members Present: Wankerl, Mielke, Haugen, Lombard, Griffith, Otis, Wedekind, Brophy, Janke, and Giese.
Others Present: Carolyn Davis, Assistant Campus Dean for Administrative Services
Chairman Wankerl called the meeting to order at 1:00 P.M. and compliance with the Open Meeting Law was verified.
Motion by Wedekind, seconded by Otis to approve the minutes of the February 20, 2003 meeting and the agenda for today's meeting, as mailed. Motion carried.
Consideration and adoption of Johnson Controls Energy
Conservation Agreement:
Dean Brophy updated the Commission on activities pertaining to this
project since last month's meeting, namely:
* Copy of initial agreement and memo from Sauk County Corporation Counsel's Office recommending certain wording changes in the agreement
* Receipt of a letter of support for the project from UW Colleges
* A request to re-draft the agreement, with recommended wording changes, has been submitted; revised agreement will be forwarded to Campus Commission Chair upon receipt considerable discussion followed with some City representatives expressing concern as to who would be "the responsible party" in the agreement and a need for approval from the City Finance Committee because the expenditure was not explicitly listed in the budget. Dean Brophy indicated the project consisted of two phases: the first being an enabling action for the facility and the later a long term contract between the University, Johnson Controls, and the energy provider (most likely Alliant). If no further steps are taken following enabling action, the $17,500.00 expended in engineering fees would be an expense of the Campus Commission. It was noted Johnson Controls has worked on numerous projects of this type with all proceeding past the initial development stage. A long term estimate of over $200,000.00 in energy savings was projected. Motion was made by Wedekind, seconded by Lombard to proceed with implementation of the Johnson Controls Energy Conservation Agreement once the final draft of the agreement is received. Discussion followed and Wedekind and Lombard withdrew their motions. Motion was then made by Otis, seconded by Wedekind to authorize the Chairman of the Campus Commission to sign and execute the Johnson Controls Energy Conservation Agreement, in its final form, following approval by the City of Baraboo and Sauk County. Motion carried. Supervisor Haugen stated he felt there would be no objections to the program from the County, but indicated he would advise the County Finance Committee, of which he is a member, of the situation at their next meeting.
Financial Report:
The City Clerk gave no written report, noting the City is in the
process of closing its books for the year 2002.
Maintenance Report and Approval of Bills:
Robert Griffith presented the maintenance report and list of bills
for March. He noted the purchase of a used air compressor from a
southern Wisconsin school district at a very reasonable cost. The
compressor is intended to be used as a back up unit for the pneumatic
heating system on Campus. Motion by Otis, seconded by Wedekind to
approve the monthly list of bills in an amount of $8,944.09. Motion
carried.
Dean's Report:
* A number of grants have been received and personnel changes taking
place
* A $2,000 grant will come from Sauk County for the Arts Program
* A $2,500 grant is expected from the Baraboo National Bank
* Diversity Program was held on Campus March 6th
* An estimated 1400 students will be on Campus for Earth Day activities
* $25,000 estimated from the Ho Chunk Language Program to begin in April
* The Boys and Girls Club hold meetings on Campus every Monday
* Faculty music recital will be held April 7th starting at 7:30 P.M., including an appearance by Jerry Stich
* The graduation and awards ceremony is scheduled for May 20th
* Carolyn Davis, the First Assistant Campus Dean was present and introduced
* Jane Turner, Executive Assistance to the Dean, has resigned her position; a pot luck luncheon in her honor will be held March 21st at noon in the cafeteria
* Continue to brace for challenges ahead with the State budget, tuition increases are likely to result
Discussion Items:
Chairperson Wankerl noted this was his last meeting as a member of
the Campus Commission, having served continuously since his appointment
in 1969. He expressed gratitude and enjoyment for the many years he had
been associated with the Campus.
Motion by Mielke, seconded by Wedekind to adjourn and set the next, regular meeting date for Wednesday, April 16, 2003 at 3:00 P.M. Motion carried and the meeting adjourned at 2:00.M.
Respectfully submitted: Beverly J. Mielke, Secretary