Date: Tuesday, February 10, 2004
Members Present: T. Bychinski, L. Burri, L. Haugen, A. Dippel
Members Excused: T. Kriegl
Others Present: K. Beghin, P. Holcomb, A. Burton, M. Koehler, United Way Representatives
Dippel called the meeting to order at 8:30 a.m. and compliance with the open meeting law was verified. Motion by Bychinski, second by Haugen to approve the agenda. Motion carried. Motion by Bychinski, second by Burri to approve the minutes from the prior meeting. Motion carried.
None.
United Way representatives discussed the various businesses that allow United Way payroll deductions and provided a list of area organizations that receive United Way funds. Representatives believe support of the United Way through payroll deductions would outweigh the County's cost. Therefore, the United Way is asking that the County consider a policy change to allow United Way payroll deductions. There was concern that allowing payroll deductions for these organization would open the door for allowing any organization to solicit payroll deductions. The issue was tabled until the Finance Committee's March meeting. United Way is to provide a list of businesses/counties, contact names and policies of counties that presently allow the payroll deduction. Also, committee members would like additional information regarding the legal aspects of incorporating the United Way payroll deductions.
The non-represented pay play for 2004 is under discussion due to the leap year. The 2% non-represented pay increase was based on annual pay not hourly rate. Therefore, since 2004 has more hours the actual hourly increase was less than 2%. No individuals appeared to discuss the matter.
Discussion followed regarding the total conference cost. Motion by Bychinski, second by Haugen to approve the attendance of K. Schauf at the State & Local Responses and Solutions to the Current Fiscal Crisis on March 19, 2004 in Oshkosh, WI. Motion carried.
Once a year departments must compile a list of donations received. The Health Care Center, Commission on Aging, Land Conservation, and Public Health departments received donations in 2003.
The Committee discussed a requirement that County Board members submit their vouchers monthly, deleting a reference to a voucher form and separate cash accounts for each fund, and removing reference to the Finance Committee approving all gifts and grants. The Committee also wished that whenever a building or capital projects committee was created, a Finance Committee member should be included. It was the consensus of the Committee that these suggestions be forwarded to the Executive and Legislative Committee.
A. Burton updated the Committee on activities within the department.
Motion by Bychinski, second by Haugen, to approve the payment of the Treasurer's invoices in the amount of $1,397.57 (2004) and $709.85 (2003). Motion carried unanimously.
K. Beghin updated the Committee on activities within the department. The Coroner's approved budget included cremation fee revenue, which did not pass the County Board. Therefore, a transfer from the contingency will likely be made at year end. A Sheriff's department squad car was totaled in an accident. The Law Enforcement Committee was meeting at the same time as the Finance Committee so Finance Committee action on this matter may be needed at the February 19, 2004 meeting. The County is considering creation of a revolving loan fund. This will be brought to the Finance Committee at future meetings. S. Pate of the MIS department has requested that computer equipment be donated to not-for-profit entities versus selling the equipment at auction. Committee members discussed the issue and were not in favor of changing the current practice of selling the equipment at auction. Motion by Bychinski, second by Haugen, to approve the payment of Accounting's invoices in the amount of $654,844.07 (2004) and $112.73 (2003). Motion carried unanimously. Motion by Bychinski, second by Haugen, to approve the payment of the County invoices in the amount of $3,609,417.33. Motion carried unanimously.
Next meeting is February 19, 2004, at 5:50 p.m. for the approval of bills. Next regular Finance Committee meeting is on March 9, 2004, at 8:30 a.m. Motion by Bychinski, second by Dippel to adjourn. Motion carried.
Respectfully Submitted: Tommy Lee Bychinski, Finance Committee Secretary