Health Care Center Committee

Date: February 5, 2004

PRESENT: Arthur Carlson; Larry Volz; Linda Borleske; Tom Bychinski; Valerie McAuliffe; Jeanne Leeck, Acting Administrator; Catherine Georgeson, Business Office Manager; and Katie Pope, Personnel Manager. Bill McClary, Maintenance Engineer; Ron Birdd, Environmental Services Manager; and Margaret Burggraf, Activity Director were present for a portion of the meeting.

  1. Called to order at 9:00 a.m. by Art Carlson. The open meeting law requirements were met.
  2. Motion by Bychinski, second by Borleske to adopt the amended agenda. Motion carried.
  3. Motion by Bychinski, second by Borleske to approve the minutes. Motion carried.
    In keeping with the board's request, two Department Managers were present at the meeting to introduce themselves and give a brief summary of their departments. Margaret Burggraf, Activity Director and Bill McClary, Chief Engineer were present at this meeting.
  4. Communications. No communications were received this month.
  5. Review and Consideration of purchasing repairs to boiler #3. Bill explained the need for further emergency repairs to boiler #3 done last month. The company gave a 15% discount for these repairs.
    Motion by Borleske, second by Volz to approve the expenditure for repairs done to boiler #3. Motion carried.
  6. Review and Consideration of purchasing chairs. Ron explained the bid and reasons for the purchase of specialized chairs for the chapel and 5E dining room.
    Motion by Borleske, second by Bychinski to approve the expenditure for purchasing chairs. Motion carried.
  7. Review and Consideration of Resolution and certificate commending Donna Tourdot for 28 years of service to the HCC. Jeanne summarized the resolution commending Donna for her years of service as a Laundry Aide at the Health Care Center.
    Motion by Bychinski, second by Borleske to approve the Resolution commending Donna Tourdot for 28 years of service. Motion carried.
  8. Review and Consideration of 2002 write-off requests. Catherine presented the listing of 2002 write-off requests and explained the reasons for the action.
    Motion by Borleske, second by McAuliffe to approve the write off requests in the amount of $124,670.21. Motion carried.
  9. Review and update of Keefe and Associates Contract. Jeanne updated the board on the progress being made with the Keefe contract. Changes which were suggested by Corp. Council have been forwarded to Mr. Keefe for consideration. Board members suggested that Mr. Keefe come to the County Board meeting this month and update the full board on the progress. Since one of the recommendations was that the contract be drawn up between Keefe and Associates and Sauk County, Gene suggested a motion by our board to approve changes and appropriate signatures.
    Motion by Bychinski, second by McAuliffe to implement recommendations made by Corp. Council and when contract is finalized to authorize appropriate signatures. Motion carried.
  10. Review and consideration of recent donations. Jeanne read the donations received for last month.
    Motion by Borleske, second by McAuliffe to approve the donations for January in the amount of $7,190.00 Motion carried.
  11. Administrator's report. Jeanne indicated that the Annual Survey of Nursing Homes has been completed and sent in. The FDD unit recently underwent a Fundamental State Survey. We are working very hard to complete our plan of correction since our deadline is approaching. The survey process was discussed fully with the board and concerns addressed. We will invite other department heads to the next meeting for brief presentations.
  12. Personnel Department Report. Katie reviewed the status of job vacancies and employee recruitment activities that have occurred over the past month. She also highlighted other general personnel activities. Updated the board on the Administrator recruitment. Fifteen applications/resumes have been reviewed and 6 finalists will be interviewed.
  13. Review and Approval of Vouchers/Receipts Review. Catherine reviewed the invoices and receipts for this month and 2004 invoices for 2003 expenses. Items of interest were highlighted.
    Motion by Volz, second by Borleske to approve the invoices in the amount of $85,905.38 for January, 2004 and final 2003 invoices in the amount of $84,854.95. Motion carried.
  14. Business Office Report. Catherine is working on year end close and gathering information for the auditors and cost reports. Preliminary financials will be ready next month. Working short in her department because of a FMLA. Board members asked to sign a get well card for the employee.
  15. Next Meeting . March 5 at 1:00 p.m., April 8 and May 6 at 8:30 a.m.
    Motion by Bychinski, second by Carlson to adjourn. Motion carried.

Meeting was adjourned at 10:15.

Respectfully Submitted: Arthur Carlson, Chairperson