Health Care Center Committee Meeting Minutes

DATE: April 8, 2004

PRESENT: Arthur Carlson; Larry Volz; Linda Borleske; Valerie McAuliffe; Jeanne Leeck, Administrator; Catherine Georgeson, Business Office Manager; and Katie Pope, Personnel Manager. Bill McClary, HCC Maintenance Engineer; Ron Birdd, Environmental Services Manager and Denise Chandler, OTR were present for a portion of the meeting.

Debra Muchow, FDD Program Services Director, was present for a portion of the meeting to educate the board on her responsibilities and the function of the FDD Unit. There are currently 23 residents on the 5th floor which is at capacity. The staff consists of 16 RLA's, one COTA, a nurse, a QMRP and Deb. The residents range in age from 31 - 85 years. All residents must have a developmental disability or be mentally retarded or have a MR related condition such as epilepsy, autism etc. The FDD unit must have an active treatment program which is an ongoing continual effort to maximize the residents level of functioning.

1. Called to order at 8:30 a.m. by Art Carlson. The open meeting law requirements were met.
2. Motion by Borleske, second by McAuliffe to adopt the agenda.
   Motion carried.
3. Motion by Bychinski, second by Borleske to approve the minutes.
   Motion carried.
4. Communications. Art received confirmation from the DNR that our Compliance Maintenance Resolution was received and everything is in order.
5. Review and Consideration of purchasing wheelchairs. Denise Chandler, OTR reviewed the bids and gave an explanation of our need for replacement wheelchairs.
   Motion by McAuliffe, second by Bychinski to approve the expenditure for purchasing wheelchairs.
   Motion carried.
6. Discussion of a cost study regarding steam trap replacement. Bill gave an overview of the problems which he has been dealing with regarding our old steam traps. Explained the need and value in having a cost study done regarding replacement of the traps.
   Motion by Bychinski, second by Volz to approve the expenditure for having a cost study done regarding steam trap replacement.
   Motion carried.
7. Review and Consideration of Resolution for pasture fence replacement. Bill explained the need to replace the pasture fence showing diagrams and pictures of the areas needing attention. Part of the fence was damaged by an out of control vehicle last month. Maintenance department would clear some of the brush. Person giving the bid was recommended by Land Conservation Department.
   Motion by Bychinski, second by Volz to approve the Resolution to contract for pasture fence replacement.
   Motion Carried.
8. Review and Consideration of replacing receiving room floor. Bill indicated that damage was done to the floor during a drain replacement. He will be repairing the floor with concrete.
   Motion by Carlson, second by Borleske to approve the expenditure to repair the receiving room floor.
   Motion carried.
9. Discussion and consideration of a Resolution for purchasing beds/mattresses. Ron explained the need for more good quality hi-low beds and pressure reduction mattresses to meet the residents' needs. The beds/mattresses chosen are of excellent quality and also move easily for housekeeping and evacuation drills.
   Motion by Borleske, second by Volz to approve the Resolution to authorize the expenditure for purchasing beds/mattresses. Motion carried.
10. Discussion of firehouse restoration fund raiser dance. Art explained that in order to finish the work needed on the firehouse a fundraiser is necessary. He was able to reserve the Class Act Band for the 16th of May for a dance here at the HCC. The dance will be from 2:00 - 4:00 p.m. with a lunch served by our dietary department. Would like to arrange a display of antique fire trucks also on site. General discussion followed.
11. Update on Melyx billing. Catherine explained the history of our current billing problems. HIPAA compliance changes made by Melyx seemed to be a major reason for the difficulties. Several suggestions were made by the board including the involvement of Steve Pate of MIS and perhaps Corp. Counsel if necessary. Catherine will follow up on the suggestions and keep the board appraised of the progress.
12. Review and Acceptance of Dean Care Contract. Jeanne indicated that the contract was approved with the exception of the automatic renewal clause. Jeanne agreed to take responsibility for annual review before the automatic renewal takes place. The board supported Jeanne in her position.
13. Review and consideration of recent donations. Jeanne read the donations received for last month. Motion by Volz, second by Borleske to approve the donations for March in the amount of $10,245.00
    Motion carried.
14. Administrator's report. Jeanne indicated that the annual Easter Egg Hunt went very well. Many volunteers and staff helped with the event. The Car Show is set for August 7th. This year we will have our own food booth as a fundraiser. We have several staff going to drivers training for transporting residents to and from appointments and outings. Bill is going to receive training so that we can develop our own training program for staff. The State came this last week to revisit and accepted our plans of correction for the FDD Unit. Several staff presented a program for the Sauk County Institute of Leadership and a thank you was received. Attendees were appreciative of the information given. The agenda for the Keefe & Associates meeting on Monday has been received. Jeanne requested that the security deposit for the rental properties be reduced and the changes were sent over to Corp. Counsel. The lease at the Administrator's House was also changed to allow rental payment in two installments instead of monthly. Both items were approved by Corp. Counsel so the leases will be amended to reflect the changes.
15. Personnel Department Report. Katie reviewed the status of job vacancies and employee recruitment activities that have occurred over the past month. She also highlighted other general personnel activities.
16. Review and Approval of Vouchers/Receipts Review. Catherine reviewed the invoices and receipts for this month. Items of interest were highlighted.
    Motion by Borleske, second by Volz to approve the invoices for the month in the amount of $139,099.93.
    Motion carried.
17. Business Office Report. Catherine is working on gathering information for the auditors - scheduled for April 28th.
18. Next Meeting . April 19 at 8:30 a.m. - special meeting with Keefe & Associates; Regular meetings: May 6, June 3, and July 1 at 8:30 a.m.

Mr. Carlson, board members and staff present thanked Valerie for her service to the county and especially her work on the Health Care Center committee. A token of appreciation was presented to her.

Motion by Bychinski, second by Borleske to adjourn.
Motion carried.

Meeting was adjourned at 10:45

Respectfully Submitted: Arthur Carlson, Chairperson