DATE: March 10, 2004
The MIS Committee was called to order at 5:30p.m., Wednesday, March 10, 2004. Members present were: Stoeckmann, Wenzel and White. Guest: Fults. Meeting called to order by Wenzel. Motion to adopt agenda by Stoeckmann, seconded by White. Agreed on by committee.
Motion carried.
Motion to approve last month's committee minutes by Stoeckmann, seconded by White. Agreed on by committee.
Motion carried.
Communications - None.
Pate requested moving Agenda item #7 to #5. Agreed on by committee.
Incident-based Reporting System - Fults presented information about upgrading Visions system to support IBRS for crime reporting. There will be a need to upgrade servers. A grant may be available for $75,000.00. The grant should take care of 80-90% of cost. If the grant money comes through, the MIS and Sheriff's Dept. will be able to follow through on this project. The grant has been submitted for the software and upgrades. If not, money to upgrade servers will need to be appropriated in 2005.
Carry Forwards - Pate handed out an outline of projects that are in process or pending for which funds are to be carried forward. The unused training budget will also be carried forward. The total carry forward is $298,866.00. Motion to approve carry forwards by Stoeckmann, seconded by White. Agreed on by committee. Motion carried.
Review of 2003 Budget - Pate handed out Budget Outline Report - highlighted items were actual expenditure and carry forward, resulting in a return of approximately $270,000.00 to the General Fund.
Update on HCC - Pate attended Health Care Center Committee meeting last week. He presented to the committee what can be done on the network, updating the computer equipment too. There is spare equipment that can be utilized at HCC.
Discussion of IT Plan - Pate pointed out changes that were made to the plan since the last time the committee reviewed it. Pate would like to have a final draft done in the next couple of months. Items that were discussed were the breaking down of staff hrs. in comparison to staff $'s, showing labor and outlay expenditures. He also added a cost analysis paragraph. Stoeckmann suggested that position control be defined and to put projects on a timeline.
Approval of MIS staff to attend training - Pate would like approval to travel for training ahead of time since some vendors call at the last minute with deals. Motion to approve by White, seconded by Stoeckmann. Agreed on by committee.
Motion carried.
Motion to approve vouchers by Stoeckmann, seconded by White. Agreed on by committee.
Motion arried.
Next meeting scheduled for April 14, at 5:15p.m.
Motion to adjourn by Stoeckmann, seconded by Rose. Agreed on by committee.
Motion carried.
Respectfully Submitted: Rose White, Secretary