Management Information Systems Committee Meeting Minutes

DATE: September 7, 2004

The MIS Committee was called to order at 5:00 p.m., Tuesday, September 7, 2004. Members present were: Stoeckmann, Netzinger, Gaalswyk, and Krueger. Meeting called to order by Stoeckmann.

Pate requested that the agenda be amended - needed to strike #9 and move #4 to last item. Motion to adopt amended agenda by Gaalswyk, seconded by Netzinger. Agreed on by committee. Motion carried.

Motion to adopt minutes from the August meeting by Netzinger, seconded by Gaalswyk. Agreed on by committee. Motion carried.

Posting Minutes to Website - Pate communicated with Wenzel about submitting memo to Department Heads - Wenzel is working with Schauf to get this drafted. Pate explained internal procedures and systems that will allow MIS to be proactive in receiving Minutes and Agendas from Committees.

Review of MIS costs related to data connectivity - Pate gave handout to committee members outlining costs for Data Connectivity for MIS - showed what is current and anticipated costs 5 years from now, with emphasis on the need to change/upgrade data lines. Discussion followed.

Update on Communication Infrastructure - Pate explained how the MIS budget contains only a small part of the overall costs related to connectivity for the County. Discussion followed.

Update on MIS Budget - Pate attended budget meetings all last week. MIS budget didn't change much except for a few additional items at HCC.

MIS Dept. Update -

• Computer donations - okayed by Corp. Counsel, needs to be approved by Property & Insurance Committee and Accounting
• Melyx System - New HCC Business Manager thinks system is not sufficient. Stoeckmann would like Beghin to sit on meetings to determine best system for HCC
• Communications Project to be accessible on website - Pate is talking to Stieve about getting this info. uploaded to website
• New MIS office space - still waiting on furniture quotes
• Auction on Sept. 10th - 80 PCs, many printers to be sold
• MUNIS upgrade - has been canceled again on vendor's request
• SOARING Phase II - consultant working on project is no longer working there - need to work with new programmer
• Help call volume down slightly

Communications - Grinder from HS is drafting a resolution for a Lanier upgrade - Pate updated committee and advised that there would probably be a special MIS Committee meeting about this before it goes to Co. Board. This upgrade will eliminate 1 server out of 2 at a cost of $40,000.00

Email accounts for supervisors - Pate attended the E&L Committee meeting - the Committee does not support this. They suggested that Pate draft a survey to present to County Board Supervisors. Discussion followed.

Motion to approve vouchers by Gaalswyk, seconded by Netzinger. Agreed on by committee. Motion carried.

Next meeting scheduled for October 5th, at 5 p.m.

Motion to adjourn by Krueger, seconded by Netzinger. Agreed on by committee. Meeting adjourned.

Rose White, Secretary