Property & Insurance Committee

Date: February 9, 2004

Members Present: Virgil Hartje, Marvin Giebel, Katherine Zowin, Larry Volz, Al Dippel

Others Present: Tim Stieve, Carl Gruber, Cynthia Engelhardt, Bev Mielke, Ken Cady, Gene Wiegand

1. Meeting called to order by Hartje at 9:00 a.m.. Certification of compliance with Open Meeting Law was met.
2. Adopt agenda: Motion by Giebel second by Zowin, to approve agenda.
   Carried.
3. Adopt minutes: Motion by Volz, second by Giebel, to approve last month's minutes.
   Carried.
4. Communications (none formal)
   Stieve was informed by Baraboo Police Chief Kluge that there will be a request coming to put bleachers on the Courthouse lawn and sell seats during the upcoming Circus Parade on July 3rd. There was no objection by committee members on this.
5. Business items
   1. Treasurer - No business items
   2. County Clerk Bev Mielke requested limiting the use of the County Board room to just County meetings. This request is based on problems with microphones and wiring being tampered with, as well as cleanup problems. Stieve will review and update the "room use" policy and bring to next meeting. Motion by Giebel, second by Zowin, to limit the use of the Board room to County meeting use only. Carried.
   3. Ken Cady gave update on Lutheran Social Services West Baraboo project; Human Services is ready to proceed, although there are concerns on drainage. Stieve is waiting for the final building layout which is needed in order to file a water management plan; Land Conservation will be doing this plan. The next step is to get the land transferred, which Wiegand will check with Corp Counsel on.
      Hartje inquired about VARC's need for more space. Cady and Wiegand will be meeting today with the VARC people. The plan of selling the building to VARC is not acceptable and other options need to be looked at.
      Hartje suggested building on warehouse space for them (estimated cost of about $500,000) and the income they would generate would be able to offset
      the building of it. The rest of the committee members agreed on this idea and Cady will bring it up to the Human Services Board tonight.
6. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly report (attached)
      It appears the cost for Health Care Liability coverage will be between $45-75,000. Bids for this insurance will be in February 27.
      Gruber informed committee that we will be receiving our maximum credit on loss control, which will be in the amount of $9,525.
   2. Review & approval of deductibles -
      Motion by Zowin, second by Dippel to approve monthly deductibles totaling $4,324.90.
      Carried.
7. Department Updates - Tim Stieve, Buildings & Safety
   1. Monthly report (attached)
      Remodel work continues and Stieve will be receiving carpet bids for MIS area.
      Bids were received for asbestos tile removal from third floor, with the lowest being A&A Environmental, Inc. At $7,305.
      Motion by Giebel, second by Dippel to use A&A Environmental, Inc.
      C arried.
      Stieve reported on the towers/communications. He is looking at using fibers at some of the towers, which would give unlimited usage. Stieve sees looping our towers in the future and possibly doing video arraignments with other counties.
      The biggest concern is paging.
   2. Review & approval of vouchers.
      Motion by Volz, second by Giebel to approve remaining 2003 vouchers totaling $34,954.46 and 2004 vouchers totaling $170,294.79.
      Carried.
8. Next Meeting: Monday, March 8, 2004 at 9:00 a.m.
9. Meeting adjourned at 10:35 a.m. Motion by Giebel, second by Dippel to adjourn. Carried.

Respectfully submitted by: Cynthia Engelhardt, February 11, 2004