Property & Insurance Committee

Date: April 5, 2004

Members Present: Virgil Hartje, Marvin Giebel, Larry Volz, Al Dippel, Katherine Zowin

Others Present: Tim Stieve, Cynthia Engelhardt, Carl Alexander

  1. Meeting called to order by Hartje at 9:00 a.m.. Certification of compliance with Open Meeting Law was met.
  2. Adopt agenda: Motion by Volz, second by Giebel, to approve agenda.
    Carried    .
  3. Adopt minutes: Motion by Dippel, second by Zowin, to approve last month's minutes. Carried.
  4. Communications
    1. Request by First Presbyterian Church to use the square in front of Oak Street Courthouse for National Day of Prayer May 6 from noon till 1:00 pm. Motion by Zowin, second by Volz to allow First Presbyterian Church to use the square.
      Carried.
    2. Request by Circus World Museum to erect a 20' x 60' tent on 3rd side street of Courthouse lawn on July 3 and 4, to be removed July 5. Motion by Volz, second by Zowin to allow tent to be placed on the Courthouse lawn.
      Carried.
    3. Annual request by Downtown Baraboo, Inc. To place banner on northwest corner of Courthouse property for Faire on the Square May 1-15 and for Holly Jolly Light Parade Oct-Nov 22. Motion by Giebel, second by Dippel to allow placement of banners.
      Carried.
  5. Business Items
    1. No report from Treasurer this month.
    2. Appearance by Carl Alexander of Baraboo, representing Habitat for Humanity to discuss use of meeting room by their group. He said he had a recent meeting room reservation problem and suggested that the public be made aware of how to go about reserving a meeting room, who to contact, etc.
  6. Departmental Updates - Carl Gruber, Risk Management (Tim Stieve to give report in the absence of Gruber)
    1. Monthly report: Worked on insurance quotes/applications for Health Care liability; performed hearing exams for Sheriff department; meeting on workers compensation case; ordered safety supplies; set up program fo Mine Safety Training at Highway; purchased first responders bag for Courthouse & put defibrillator on second floor; worked on 9 workers comp cases; worked on 2 open liability cases; attended HCC Safety Committee meeting; communications with Sheriff on EVOC/Driving program; set up training for HCC to train a trainer on van driving; worked on new audiometer quotes; adjusted Accident Training Program for presentation to Highway in April; sent request for safety manual to Marquette & Trempeleau counties. Gruber received call from Columbia County regarding working with their wood chipping crews on their safety programs and the Committee agreed to this.
      Since printing of this report, a squad car was involved in a hit and run as it was parked.
    2. Review & approval of deductibles -
      Motion by Giebel, second by Volz to approve deductibles totalling $4,177.25.
      Carried.
  7. Departmental Updates - Tim Stieve, Buildings & Safety
    1. Card access upgrade will be completed over the next two weeks; work continuing on tower/communications project - there was an increase in cost of steel and we are waiting for Sabre to give us a price; a power outage several weeks ago caused numerous problems in both buildings; AC at all facilities soon ready to go.
    2. Review and approval of vouchers -
      Motion by Zowin, second by Dippel to approve vouchers totalling $155,823.75.
      Carried.
    3. Resolution to contract with Johnson Controls to upgrade the buildings controls system, cost not to exceed $15,956.55.
      Motion by Dippel, second by Giebel to approve resolution.
      Carried.
    4. Final review of meeting room use and Courthouse lawn/park policies - The meeting room use policy is basically the same, with the exception of limiting the County Board Room to County departments or groups conducting County business. Stieve will work on a way to inform people phoning in on how to reserve a room. The lawn/park policy is basically the same with more straightforward verbage.
      Motion by Volz, second by Giebel to adopt this policy.
      Carried.
    5. Resolution to contract with US Cellular on the State contract until 2007, which will be a savings of $3.25 per line for our existing rate.
      Motion by Giebel, second by Dippel to approve resolution.
       Carried.
      Other: Zowin suggested enlarging the building map that we currently have for the public. Stieve will look into This.
  8. Next Meeting: Monday, May 10, 2004 at 9:00 a.m.
  9. Meeting adjourned at 10:15 a.m. Motion by Volz, second by Dippel. Carried.

Respectfully submitted by: Cynthia Engelhardt, April 7, 2004