Property & Insurance Committee Meeting Minutes

DATE: May 10, 2004

Members Present: Virgil Hartje, Larry Volz, Al Dippel

Others Present: Tim Stieve, Cynthia Engelhardt, Carl Gruber

Meeting called to order by Hartje at 9:00 a.m.. Certification of compliance with Open Meeting Law was met.
Adopt agenda: Motion by Volz, second by Dippel, to approve agenda.
Carried.
Adopt minutes: Motion by Dippel, second by Volz, to approve last month's minutes.
Carried.
Election of Officers:
Motion to elect Virgil Hartje as Chairman made by Volz, second by Dippel.
Carried.

Motion to elect Lary Volz as Vice-Chairman made by Hartje, second by Dippel.
Carried.

Motion to elect Al Dippel as Secretary made by Hartje, second by Volz.
Carried.
Communications
1. Request by Sauk County Art Association to use Courthouse Square for 40th annual summer art classic on Saturday, Aug 14, 2004 from 6:00 am to 6:00 pm.
  Motion by Volz, second by Dippel to allow the Art Association to use the Square. Carried.
2. Request by Thunderbird Transit Inc. to use the west half of parking lot west of the West Square building, on July 3, 2004 for parking tour buses during the parade.
  Motion by Dippel, second by Volz to allow Thunderbird to park the tour buses.
  Carried.
Business Items
1. No report from Treasurer this month.
2. Discussion of request by Town Country Sanitation, Inc. to purchase fifteen (15) acres of land from the County to build a transfer station. This matter will be discussed in detail at this Wednesday's Joint Committee meeting.
3. Discussion of correspondence from Accounting regarding the Yellow Thunder Memorial and part of Man Mound Park. For the 2003 audit, Accounting was required to do research on the land the County owns and it was discovered by the Treasurer's department that these pieces of land are actually owned by the Sauk County Historical Society. Accounting felt that this information should be shared with the Committee.
  Other: Hartje inquired on the status of the Lutheran Social Services West Baraboo project and Stieve reported that he is still waiting for the water management plan.
  
  A discussion took place regarding food inspection and Stieve will talk to the Health Department's Director about this.
Departmental Updates - Carl Gruber, Risk Management
1. Monthly report: Hearing exams on HCC maintenance workers; performed Mine Safety Training at Highway and Parks departments; meeting on two workers' compensation cases; ordered safety supplies; held a meeting with Highway Safety Committee; worked and met with Sheriff's department on workers' comp payroll rules; worked on six workers' comp cases; worked on two open liability cases; attended HCC Safety Committee meeting; reviewed our loss runs; finished runner up in the DWD/WCS Safety Award (won the award for excellence); worked on new audiometer quotes; worked on Rural Safety Days speakers; produced annual report for budget; sent request for our safety manual to Highway to give to another county and worked on getting time/date set up with Columbia County on viewing chipping operations; took a look at new crack filling crews.
  Gruber reported we received an adjustment check from Sentry Insurance in the amount of $254,842.00 for a 1999-2002 adjustment.
  
  Other: received quotes from several printers on reprinting of safety manuals.
  Motion by Dippel, second by Volz to use Dell Prairie Printers for reprinting of safety manuals at a cost of $1,509.00.
  Carried.
2. Review & approval of deductibles -
  Motion by Dippel, second by Volz to approve deductibles totalling $9,220.83.
  Carried.
Departmental Updates - Tim Stieve, Buildings & Safety
1. The card access system upgrade was completed; continued to work on tower/communications project; assisted in HCC with water main break; continued work on remodel of first floor; nearly completed outside work for both Courthouse and the LEC.
2. Review and approval of vouchers -
  Motion by Dippel, second by Volz to approve vouchers totalling $153,101.54.
  Carried.
3. Stieve reported the cost of the carpeting to be $19.67 per square yard, for a total of $9,835.00.
  Motion by Dippel, second by Volz to purchase the carpet tiles from C&A.
  Carried.
4. Stieve reported one bid came in for the carpet installation on the first floor. Bid received from S&S Interiors for installation only of $4,589.76 (this is the maximum amount). Stieve still has to check with the MIS department on whether to use vinyl tile in certain equipment areas; the tile would be an additional $1,177.24.
  Motion by Volz, second by Dippel to contract with S&S Interiors on carpet installation.
  Carried.
  Other: Stieve would like to try and bid out the steel demolition in the old Sheriff's area.
Next Meeting: Monday, June 7, 2004 at 9:00 a.m.
Meeting adjourned at 10:30 a.m. Motion by Hartje, second by Volz.
Carried.

Respectfully submitted by: Cynthia Engelhardt