Property & Insurance Committee Meeting Minutes

DATE: June 7, 2004

Members Present: Virgil Hartje, Larry Volz, Al Dippel, Katherine Zowin, Marty Krueger

Others Present: Tim Stieve, Cynthia Engelhardt, Carl Gruber, Mike Ross

1. Meeting called to order by Hartje at 9:00 a.m.. Certification of compliance with Open Meeting Law was met.
2. Adopt agenda: Motion by Volz, second by Dippel, to approve agenda.
   Carried.
3. Adopt minutes: Motion by Dippel, second by Volz, to approve last month's minutes.
   Carried.
4. Communications
   1. Request from UW Baraboo to hold the Concerts on the Square on the Courthouse lawn from June 10 to August 26, 2004 each Thursday night 7:00-9:00 pm. Motion by Dippel, second by Volz to approve the use of the Courthouse lawn for the concerts. Carried.
5. Business Items
   1. ) The Treasurer informed Committee members that there are three parties interested in a parcel of land in Merrimac. She will know more after the village meeting takes place this week.
   2. Mike Ross of VARC distributed copies of a preliminary budget proposal for the expansion of the Sheltered Workshop Facility. This is a 20,000 sq ft expansion. A discussion took place on the importance of this facility in the County and Stieve will put together a Capital Improvement Project request.
   3. Motion by Krueger, second by Zowin to select Hartje as a Committee member on the Capital Improvement Team. Carried.
   4. Tim Stieve reported that Lutheran Social Services (LSS) has decided to place the new facility in West Baraboo on hold indefinitely due to declining numbers.
6. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly report: Performed Rural Safety Days at Fairgrounds; continued respiratory physicals; continued monitoring of 2 workers comp cases; ordered safety supplies; met with J. Brandt on defibrillator training at Health Care Center; signed up var driver trainer at HC and looked at program/test; worked on 13 comp cases; worked on 2 open liability cases; attended HCC Safety Committee meeting; worked on revisions to safety manual & took to printer; performed fit testing on respirators for Highway; worked on setting up sexual harrassment training for supervisor through WCM; worked on 3 ergonomic reviews; gave a tour of the LEC and Highway shops to Sentry Loss Control; reviewed training material for this year; set up de-stress training for HCC employees for themselves and the patients.
      1. Other: The exercise room at the LEC is ready and is being used.
   2. Review & approval of deductibles - Motion by Volz, second by Krueger to approve deductible of $4,275.92. Carried.
7. Departmental Updates - Tim Stieve, Buildings & Safety
   1. Spent 12 hours on phone problems, additions and changes.

      AC unit on connector addition is dead. Dick Mielke explained the problem and presented several proposals he received to replace the unit. After much discussion it was agreed to accept the proposal from Pointon Heating & Air Conditioning in the amount of $12,365 for a Lennox unit.
      Motion by Zowin, second by Dippel to purchase the Lennox unit from Pointon.
      Carried.

      Stieve presented a resolution to contract with Cross Telecom to complete phone system upgrades at all five major County facilities. Stieve informed everyone that we've been doing upgrades about every three years and are in dire need of upgrades to take advantage of the latest techonology. This upgrade is in this year's budget.
      Motion by Krueger, second by Zowin to proceed with a resolution to complete system upgrades on all five phone systems at a cost not to exceed $45,712.00.
      Carried.
      Other: Hartje addressed the video arraignment system and questionned having us linked up with LaCrosse and other such locations, which would save on transporting prisoners. Stieve stated that we are prepared to do this and will follow-up with Judge Evenson on the status of out of County agencies.B) Review and approval of vouchers - Motion by Dippel, second by Volz to approve monthly vouchers totalling $129,259.92. Carried. Motion by Volz, second by Zowin to approve final payment of $91,924.30 to Tindall Corporation for the LEC building.
      Carried.

8. Next Meeting: Monday, July 12, 2004 at 9:00 a.m.
9. Meeting adjourned at 10:30 a.m.
   Motion by Dippel, second by Volz.
   Carried.

Respectfully submitted by: Cynthia Engelhardt