Date: February 24, 2004
Committee Members Present: Ashford, Lehman, Cassity, Sprecher, Wiese.
Others Present: Gurney, White, Brenson, Lowell Haugen, Duane Brooks, Carter Arndt, Don Jackson, Mark Bowers, and Jeffrey Lee.
Chairman Wiese called the meeting to order at 9:00 A.M. and staff certified that the meeting had been properly posted.
Motion by Sprecher, seconded by Ashford to approve the agenda as prepared.
Motion by Ashford, seconded by Sprecher to approve the minutes of the February 10, 2004, meeting.
Motion carried.
Communications: None
Business items. None
The Committee reviewed the Register of Deeds' voucher list. Motion by Cassity, seconded by Ashford to approve payment of the vouchers in the amount of $1,147.99.
Motion carried.
Mr. Ted Brenson, County Cartographer, then appeared and distributed a breakdown of Team Engineering charges. This was for the remonumentation projects for Bear Creek and Washington. Mr. Sprecher asked if the information received was what they anticipated and Ms. Ashford questioned if the county surveyor was in favor of payment at this time. Mr. Brenson responded that he thought so. Motion by Sprecher, seconded by Lehman to approve the statement from Team Engineering.
Motion carried.
The Committee then reviewed the vouchers for the Mapping Department. Motion by Ashford, seconded by Sprecher to approve the vouchers in the amount of $9,649.62.
Motion carried.
Rules of the Board and hiring and firing responsibilities were discussed.
Mr. Gurney distributed a request for carry forwards that are part of the 2004 budget. He explained the amounts and purpose for each request. He requested that some of this money be used for a study of community services and some to start an account for the development of the County's Comprehensive Plan. He stated that $30,000 received for new development should be used for planning for the future. Ms. Ashford stated that she supported these transfers and uses. Mr. Sprecher indicated that there needs to be more cooperation between communities. Mr. Cassity stated that before this money is automatically given to the Planning and Zoning Department it needed to be carefully evaluated. Discussion followed regarding how the money could be used.
Mr. Wiese stated that he was also in agreement with Mr. Gurney on this proposal. Mr. Cassity again stated that this proposal should be reviewed further. The item was to be placed on the next Committee agenda for action.
Chairman Wiese called the Public hearing to order at 9:55 A.M.
The petition to be heard was #8-2004 - A petition to rezone certain lands in the Town of Dellona, Sauk County, Wisconsin, from a Multi-Family Residential to a Recreational/Commercial zoning district for the purpose of constructing a new sales building and parking area to service the Christmas Mountain Village development. The parcel of land affected by the rezone is located in Sections 14, T13N, R5E in the Town of Dellona.
Mr. Wiese introduced the Committee and gave the order of the hearing. Staff certified that the hearing had been properly posted..
Mr. Brian Simmert, Planning and Zoning Department Planner, then appeared and gave a brief history regarding the request and recommendation of postponement of final action until the Town of Dellona has time to take action on the petition.
Mr. Don Jackson appeared in favor. He explained that they will be going to the BOA for approval to replace a building that burned. They wished to bring the property into compliance and this change was necessary to operate the business.
Mr. Carter Arndt, MSA, then appeared. Mr. Arndt gave a detailed explanation of the proposed project. Mr. Cassity asked about attempting to control run off. Mr. Arndt changed his wording to say that they would control the run off. Mr. Cassity asked if they were working with DNR and the County. Mr. Arndt responded that these were the standards they were following.
Mr. Jeffrey Lee registered in favor and did not wish to speak.
Mr. Mark Bowers also registered in favor and did not wish to speak.
There was no one that wished to speak in opposition.
Mr. Duane Brooks, Chairman of the Town of Dellona, informed the Committee that the Town of Dellona had not acted on this and would not take action until March 1, 2004.
Mr. Lance Gurney, Planning and Zoning Director, appeared and wanted to let the Committee know that they have been working very closely with the Town and Blue Green, Inc. He felt the department had a good working relationship with Christmas Mountain. He stated that this is a core area for the Christmas Mountain development and that this is a decent upgrade to that area to improve parking and storm water management and to make changes to accommodate current and future needs.
Mr. Cassity asked about existing and future needs. Mr. Gurney stated that this is an upgrade not a new use. He said the department supported the plan, but was deferring to the town to make their decision.
Seeing no one else wished to speak, the chairman closed the public portion of the hearing,
Motion by Sprecher, seconded by Lehman to postpone action until the town board made their decision.
Motion carried.
10:30 A.M. the Committee reconvened in regular session.
Mr. Gurney informed the Committee that there would be a Badger meeting on Thursday night at the Ho-Chunk.Casino at 6:30 P.M. The delay in reaching a decision was that the original request by the Ho-Chunk was modified through negotiations during the BIG process and now the Bureau of Indian Affairs and the General Services Agency were in disagreement.
Different alignments were discussed.
Mr. Lowell Haugen stated that he feels the GSA needs to make a move and Mr. Gurney felt they have negotiated in good faith.
The next item for discussion was how to handle the expenses of the BOA and rezoning public hearings. Mr. Gurney was looking for guidance from the Committee on how to handle expenses incurred by other County departments when filing for BOA and rezoning hearings. Mr. Lehman stated that Planning and Zoning should be able to get the "out of pocket" expenses reimbursed. Mr. Gurney said that the department did not budget for this. Discussion followed and the Committee commented that County offices shouldn't be treated differently than individuals. Lowering rates was discussed.
Motion by Lehman, seconded by Wiese that department be allowed to bill just "out of pocket" fees for intergovernmental petitions this would include per diems and mileage. Mr. Sprecher and Mr. Cassity felt that each situation should be charged the same as non-county petitioners.
Motion called and failed, with Sprecher, Cassity and Ashford in opposition.
An invoice from Vandewalle and Associates in the amount of $3,775.53 was reviewed. Motion by Ashford, seconded by Sprecher to approve the payment of that amount.
Motion carried.
Planning and Zoning voucher lists were then reviewed. Motion by Cassity, seconded by Sprecher to approve the vouchers in the amount of $4,631.02. Motion carried.
Mr. Gurney informed the Committee that there may be 4 petitions for the next public hearing.
Motion by Ashford, seconded by Cassity to adjourn.
Motion carried.
Respectfully submitted: Judy Ashford, Secretary