DATE: Thursday, June 3, 2004
TIME: 2:00pm
PLACE:
Conference Room
Baraboo/Sauk County UW Campus
Lange Center
Baraboo, WI
Members Present: Wedekind, Mielke, Geimer, Liston, Davis, Lombard, Griffith, Haugen, Brophy and Janke.
Members Absent: Giese and Will
Chairperson Wedekind called the meeting to order at 2:00 P.M. and compliance with the Open Meeting Law was verified. Motion by Haugen, seconded by Geimer to approve the agenda for today's meeting, as mailed.
Motion carried.
Discussion on Grass Cutting:
Chairperson Wedekind and Robert Griffith updated Commission members on the status of grass cutting procedures on Campus. He noted currently staff has taken on this task, however the equipment being used is fourteen years old and in dire need of repair as well as there being concern over the amount of time being spent on this job by staff that could be put to better use on other projects.
Ms. Davis provided more detailed information on this matter, noting approximately $1,000.00 in estimated repairs to the old mower would be needed to keep it operational or opting to purchase a new model at an estimated cost of $15,000.00. She further indicated an advertisement for bids was made for the season's mowing; three vendors responded with costs varying from $400.00 - 800.00 per cutting (an estimated 10 cuttings for the season remain, bringing the total cost between $4,000.00 - 8,000.00). Ms. Davis distributed year to date information on the 2004 Campus budget which indicated sufficient funds appear to be available to cover both options.
Discussion followed with a motion by Haugen, seconded by Geimer to out source the mowing operation and accept the apparent low bid of Green Valley, Plain, WI in the amount of $400.00 per cutting, with the ability to limit the number of cuttings.
Motion carried.
Discussion on Repairs to Permanent Fixtures:
Chairperson Wedekind and Ms. Davis next updated Commission members on necessary and urgent repairs which were made to the walk-in freezer in the Lange Center kitchen in October of last year. The Chairperson further indicated following consultation with legal counsel, it was determined the freezer was a permanent fixture and thus required repairs to be paid by the city and county.
Ms. Davis distributed copies of a bill from Precision Controls in the amount of $819.00 for the aforementioned repairs. Discussion followed with the consensus of Commission members being to include this bill as a reimbursable 2003 item on the list of bills submitted at the next, regular meeting of the Campus Commission.
Motion by Haugen, seconded by Geimer to adjourn to the next, regular meeting previously set for Thursday, June 17, 2004 at 9:00 A.M. Motion carried and the meeting adjourned at 2:20 P.M.
Respectfully submitted: Beverly J. Mielke, Secretary