DATE:
Thursday, August 19, 2004
TIME:
9:00 A.M.
PLACE:
Baraboo/Sauk County UW Campus, Lange Center Executive Dining Room, Baraboo, WI
Members Present: Wedekind, Mielke, Geimer, Davis, Lombard, Haugen, Will, Brophy, Griffith, Giese, and Janke.
Others Present: Ed Geick, Baraboo City Administrator
Chairperson Wedekind called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified.
Motion by Will, seconded by Lombard to approve the agenda for today's meeting, as mailed.
Motion carried.
Motion by Will, seconded by Geimer to approve the minutes of the July 15, 2004 meeting, as mailed. Motion carried.
Ed Geick, new Baraboo City Administrator, was a guest at the meeting and introduced to the Commission members.
A financial report was distributed by the City Clerk, which covered the period 1/1/04 to 8/31/04 and indicated a remaining budget balance of $109,179.39.
R. Griffith presented the maintenance report and list of bills for the past month. Motion by Lombard, seconded by Will to approve the list as presented in the amount of $3,776.12.
Motion carried.
Dean Brophy's report covered the following areas:
Changes at the UW: Six new faculty and one administration position have been added at the Baraboo Campus.
Fall Enrollment: Fall enrollment is strong, having currently reached 93% of the enrollment goal.
Summer Activities: Summer months have been busy, as the use of Campus facilities by outside groups has doubled.
Cable TV: Agreement document with partners is in draft format, additional meeting with Charter representatives will follow for final negotiations.
Master Planning: Carolyn Davis presented a report entitled, "UW-Baraboo/Sauk County Master Planning Overview". The report recommended hiring an outside firm (at an estimated cost of $50,000.00) to create the plan, which would serve as a guide in updating and maintaining buildings (including issues related to a Residence Hall), meet the demands of higher education and maintain competitiveness with other colleges, and coordinate long-term demands of students and the community. Considerable discussion followed.
Draft copies of the 2005 budget were distributed and reviewed in detail with Commission members. The budget included a line item for master planning in the amount of $25,000.00 as well as the use of a like amount of 2004 estimated remaining budget monies for this purpose.
Chair Wedekind noted both he and County Board Chair Wenzel, along with other interested individuals, were invited by the Dean and attended a meeting on Campus recently to discuss issues related to master planning, budgeting and construction of a Residence Hall. Some Commission members expressed concern over not being made aware of this meeting and also stated they would have appreciated receiving a draft copy of the budget prior to the meeting in order to have sufficient time for review. The Dean noted exclusion from the aforementioned meeting was not intentional and indicated he will attempt to furnish specific information dealing with upcoming agenda items to Commission members in the future.
A lengthy discussion of capital outlay budget items took place, specifically dealing with the inclusion of master planning expenses. A majority of Commission members questioned the need to hire an outside agency to create a master plan. Chair Wedekind reminded Commission members of the eventual need to replace the heating system boiler and indicated a preference to obtain an estimate for the theater carpeting/lighting project and, if feasible, to complete said work this year, along with black topping of the parking lot. Dean Brophy agreed to withdraw the $25,000.00 request for master planning and indicated he would attempt to create a plan in-house, with the assistance of students, staff, and the Campus Commission.
Motion was made by Will, seconded by Giese to submit a total budget request for 2005 in the amount of $150,000.00 to both the City and County, plus a special capital request in a like amount for the purchase of four hot water boiler packs. In the event the special capital request is denied, any money remaining from the 2004 budget shall be placed in a non-lapsing fund specifically designated for boiler repair. Roll call vote was taken on the motion with the following results: AYE: (6) Wedekind, Giese, Geimer, Mielke, Will, and Haugen. NAYE: (0). ABSENT: (1) Lombard.
Motion carried.
Commission member Geimer inquired why a commemorative plaque naming the cafeteria in honor of former Chair Joe Wankerl had not been installed. Dean Brophy stated he would look into the matter and assured an appropriate plaque would be placed in the cafeteria.
It was noted there has been some erosion of the fire lane located on Campus property. The City will be contacted to furnish fill to repair the lane damage.
Motion by Mielke, seconded by Will to adjourn and set the next, regular meeting date for Thursday, September 23, 2004 at 9:00 A.M. in the Executive Dining Room of the Lange Center. Motion carried and the meeting adjourned at 9:00 A.M.
Respectfully submitted: Beverly J. Mielke, Secretary