UW Campus Commission Meeting Minutes

DATE: Thursday, November 18, 2004
TIME: 9:00 A.M.
PLACE:
Baraboo/Sauk County UW Campus, Lange Center Executive Dining Room, Baraboo, WI

Members Present: Wedekind, Mielke, Geimer, Davis, Lombard, Haugen, Brophy, Griffith, Giese, and Will.

Chairperson Wedekind called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified. Motion by Will, seconded by Geimer to approve the agenda for today's meeting, as mailed. Motion carried.

Motion by Geimer, seconded by Will to approve the minutes of the October 14, 2004 meeting, as mailed. Motion carried.

Financial Report:
A financial report was distributed by the City Clerk, which covered the period 1/1/04 to 11/30/04 and indicated an unencumbered balance of $94,493.16.

Maintenance Report and Approval of Bills:
R. Griffith presented the monthly maintenance report and list of bills. It was noted lettering has been instaleld above the cafeteria entrance designating the area as the "Joe Wankerl Cafeteria". Motion by Lombard, seconded by Will to approve the monthly bills, as presented, in the amount of $12,694.44. Motion carried.

Dean's Report:
Dean Brophy reported on the following items:

• A series of break-ins to students' vehicles have occurred on campus during the last month. The Baraboo Police Department has been contacted and are working with campus personnel to further investigate the matter and deter future occurrences.
• Copies of a report prepared by Dick Panke, C.E.M. with UW Colleges, was distributed. The report was for informational purposes and dealt with issues pertaining to the steam boiler. Plans are to discuss this matter in greater detail at the December Commission meeting.
• Carolyn Davis, Assistant Dean, reported on a recent meeting of the campus Safety and Environmental Committee. As part of their duties, the Committee has conducted an evening walk around campus to view areas which posed a potential safety concern. Carolyn noted three items the Committee uncovered:
  1.) The area near the bike rack next to the visitor's parking is unlit; installation of a light pole (estimated cost $2,300.00) recommended.
  2.) No outside emergency telephone is available; install telephone to ring to an outside security company.
  3.) Signs designating fire escape and tornado shelter are outdated; replace paper and missing signs with an updated version.
  
  Discussion followed regarding the safety concerns. Dean Brophy recommended the safety concerns be dealt with and included as a year end expense. Motion was made by Haugen, seconded by Geimer to authorize the installation of the light pole and obtain cost estimates for the two remaining issues. Motion carried.
  
  Discussion of Tennis Courts:
  Dean Brophy updated Commission members onthe continuing request to consider changes to the campus tennis courts. The current courts are not in compliance with athletic standards and the UW System has advised the spectator area is also out of compliance with ADA requirements. Considerable discussion followed concerning public use, sanctioned tennis events, number of students involved, user fees, and liability issues. An estimated cost of $3,000.00 was given to cover expenses associated with moving the fence and updating the courts; however, concern was expressed over the costs which are likely to be incurred with ADA requirements. A majority of Commission members felt the need to know a cost estimate for the entire project, including ADA requirements, before making the decision to proceed. Dean Brophy indicated costs could be obtained and subsequently sought the Commission's permission to hire an outside consultant, if required; Commission members felt an accurate cost estimate, including ADA requirements, could be obtained from local vendors without the need of a consultant. Motion was then made by Lombard, seconded by Will to postpone any decision on the tennis courts until the December meeting, with cost estimates being furnished to Commission members prior to that meeting. Motion carried.
  
  Motion by Haugen, seconded by Lombard to go into closed session pursuant to Wis. Stats. 19.85 for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility over (discussion of by-laws). Roll call was taken on the motion with the following results: AYE: (7) Wedekind, Giese, Geimer, Mielke, Lombard, Will and Haugen. Motion carried and the Commission went into closed session at 9:40a.m.
  
  At 10:15 a.m. the Commission returned to open session.
  
  Discussion Items:
  Upon request, Commission member Geimer reported on recent meetings held by the Residence Hall Committee. Mr. Geimer noted three meetings have taken place so far, with plans to continue to meet. The main focus of the meetings has been to obtain information and no concrete decisions have been made. Commission members asked to be furnished with a list of members as well as copies of meeting minutes for this group.
  
  Dean Brophy noted he intends to submit a report at next month's meeting from the Building and Grounds Committee.
  
  
  Motion by Mielke, seconded by Will to adjourn and set the next regular meeting date for Thursday, December 16, 2004 at 9:00a.m. in the Executive Dining Room of the Lange Center.

Motion carried and the meeting adjourned at 10:35a.m.

Respectfully submitted,

Beverly J. Mielke, Secretary