Agriculture & Extension Education Committee

DATE: January 27, 2005

Members present: Borleske, Cassity, Wiese, Zowin

UWEX Staff present:Dietmann, Jens, Olson

Call to Order

The meeting was called to order at 1:10 PM by Chair Wiese.

Certification of the Open Meeting Notice

Requirements of the open meeting law were met.

Approval of Agenda

Motion by Cassity, second by Borleske to approve the agenda. Motion approved.

Approval of Minutes from the Last Meeting

Motion by Zowin, second by Borleske to approve the minutes from the December 17, 2004, regular meeting of the Ag & Extension Committee. Motion approved.

Correspondence

None.

Bills and Financial Report

Vouchers were submitted for both 2004 and prepaid 2005 invoices. There were no out of the ordinary purchases to point out.

Motion by Borleske, second by Cassity to approve the December bills in the amount of $2,386.91 for 2004 expenses and $234.95 for prepaid 2005 expenses.
Motion approved.

The financial report shows that the department has received 113% of anticipated revenues and has spent approximately 95% of projected expenditures. The final report for 2004 will be run in February.

Committee Approval to Start the Copier RFP Process

A draft copy of the Request for Proposal (RFP) for a new copier was presented to the committee. The money was budgeted and approved for the 2005 budget year. Preliminary estimates are coming in at approximately $11,000 to $12,000.

Motion by Borleske, second by Zowin to put out the RFP for the purchase of a new copier. Motion approved. The documents will be mailed to a select group of suppliers with the bids due to the Sauk County Clerk's office on March 1, 2005.

Report on January 18th CPAG Organizational Meeting

Jessica reported that there were seven people in attendance at this first meeting. Many people did not attempt to come to the meeting due to the snow and ice that evening and the fact that there was a County Board meeting at that same time.

The presentation that evening included Sue giving an overview of the CPAG process, an interactive activity and Jessica talking about 4-H expansion review.

The next CPAG meeting is set for April 21, 2005 at 7:30 PM. Location to be determined.

Timeline for Agents' Annual Reports and Plans of Work

A timeline was brought up to the committee to have the agents present their 2004 accomplishment reports and their 2005 plans-of-work. Two program areas will present their reports in February and two in March.

Advisory Committee and Citizen Comments

None present.

Department Update

• A 3% salary increase is being proposed for the agents, however, that increase is dependent upon the state budget. Final determination of that proposed increase will not be known until May or June.
• Jessica and Paul have requested market adjustments to their salaries:
  • Jessica came in to the position low, so she is putting in for an adjustment.
  • Paul is asking for an adjustment to bring him up to the same base salary as Sue.
• The Ag Innovation class will probably get canceled since there were no responses received.

Date for Next Regular Meeting

The next regular meeting of the Ag & Extension Committee will be held Tuesday, February 22, 2005, in the ETN Classroom. It was decided that since committee members have other meetings in the building that morning, a potluck lunch would be provided at 12:30 PM with the Ag & Extension Committee meeting following at 1:30 PM.

Adjournment

Motion by Borleske, second by Zowin to adjourn the meeting. Meeting adjourned.

Respectfully submitted: Paul Dietmann