DATE: Wednesday, March 9, 2005
TIME: 8:30am
PLACE: Room 213
West Square Bldg
505 Broadway
Baraboo, WI
Committee members present: Scott Alexander, LaVon Puttkamer, Buddy Bethke, Judith Stoeckmann, Joan Wheeler, Carol Jeffers, Director of Aging Programs; Jeanne Pribbenow, Administrative Support Specialist/Account Assistant.
Absent: Betty Durst, Darlene Hill, Rose White, MaryPat Heyn
1. Meeting called to order at 8:30 a.m. by Chair, Scott Alexander. Carol Jeffers, Director, certified that the open meeting notice requirements have been met.
2. A motion was made to adopt the agenda by Buddy Bethke and seconded by Joan Wheeler.
Motion carried.
3. A motion was made to adopt the minutes of February 9, 2005 by LaVon Puttkamer and seconded by Joan Wheeler.
4. Public Comment:
Complaint/Grievances received from Irene Alt, Carol Garro, Elanor Sherwood and read regarding the Sauk Prairie Meal Site, and a letter from Mr.Wiegand to these persons. (check with Todd regarding this issue before printing)
Letter-Geraldine Larson regarding COA & DHS merger
5. Communications:
Carol Jeffers gave an update on what is happening with Social Security at this time and
AARP is now actively participating in keeping the Social Security program as is.
NSIP (formerly USDA) grants for the year 2003-2004 and Sauk County was one of 10
counties that had increases in the meals served.
Carol Jeffers read a press release that Jenny Erickson, Sauk County UW Extension
Community Development Educator, had written regarding keeping the COA as a separate
unit.
5. Departmental Updates:
Director's Report:
Transportation Update: 6 persons on dialysis, 2 persons for radiation treatments.
Staff Updates: Carol Jeffers will be retiring June 6, 2005 and Jeanne Pribbenow will be retiring July 8, 2005. A meal site manager's position for the Sauk Prairie meal site is being advertised. Volunteer Recognition. The volunteer recognition breakfast is being held at Arthur's in Spring Green and will start at 8:00 a.m on April 27, 2005.
Grief Teleconference. The Living with Grief teleconference, Ethical Dilemmas At The End
of Life will be held on April 20, 2005 from 12:00p.m.-3:30 p.m. The conference is free and
open to the public. Anyone wish CEU's will have to attend the 3:00-3:00 local discussion and the 3 credits are $25.00
Power Tools Course: This course is being taught again this year for caregivers of Alzheimer
patients and anyone who is involved with the terminally ill. The COA will be purchasing
the books used in this course as we have in the past. The date of the course will be from
April 13 to May 18 and will be held at the Presbyterian Church, Baraboo WI. There will be room available for 15 persons.
ABC's of Healthy Aging: Cori Marsh, St Clare Hospital-Clarion Center, will be going to all of our meal sites to present her program.
Medicare Part D funds:
New money allocation of Medicare Medication Act Transition Grant Aging Program
Fund Part D, is available for 18 months starting in April of 2005 through September 2006.
This is a one-time grant to increase hours of benefit specialists 1/2 time to educate, assist
and serve people of the county in the new Medicare Part D program (prescription drug program). The amount allocated is $21, 317 and this figure is based on Senior Care enrollment (65+). Medicaid, on November 5, 2005, will transfer to Medicare D and anyone on Medicare will be notified of the new Medicare Part D program and, at this time, there are many, many
problems to be ironed out so that anyone dealing with the Medicare clients is going to go through training programs and information will have to be provided through our newsletter,
Human Services, Health Department, UW Extension Homemakers Leaders training, benefit specialists.
Mile Bluff Medical Center-Mauston, will be conducting hearing tests at all of our mealsites as a free service to our seniors.
Review & approval of:
December 2004 Financial Report/January 2005: Judy Stoeckmann made a motion to approve the December 2004 Year End statement and Buddy Bethke seconded the motion. Motion carried.
February 2005 Vouchers: Buddy Bethke made a motion to approve payment of the
February 2005 vouchers in the amount of $25,964.01. LaVon Puttkamer seconded the motion.
Motion carried.
Training/Meeting/Seminars requests:
3/24/05 - Trish Vandre will be attending an Elder Law Center training on March 24, 2005.
Mileage will be paid for approximately 100 miles round trip and a meal at the cost of $7.50.
Judy Stoeckmann made a motion to approve the training and LaVon Puttkamer seconded the
motion. Motion carried.
7. Business Items:
Discussion of Nutrition Contract - Terry Feil, Feil's Catering Service.
Question: Is there enough time for work to be done? Terry Feil stated that when the meal sites
were established in the 1970's the site managers were paid for 3 hours per day and Terry
Feil felt 3 hours per day was enough time for the meal site managers to get their work completed-start time to end time. If the meal site managers are having problems with the time limit he wanted know and he could make recommendations/suggestions on how to be more efficient in completing their work within the time frame. He also stated paper work has increased and he felt the key thing in operating a meal site was to utilize volunteers as much as possible in working with all phases of meal site operation. He usually wants the meal site
manager to work from 10:00-1:00 (includes going to the bank). Some of the meal sites hours are 9:30-12:30, which he has no problem with, as the sites adjust to what works best for them
as long as the 3 hours are worked.
Terry Feil stated that if the meal site managers wages were increased 50 cents an hour
the cost of the meals would increase by 7 cents ($3.65 per meal to $3.72).
Mileage and time to meal site managers meetings are paid by the Commission On Aging.
Any supplies that are needed, other than those ordered from Feil's Catering can be delivered to the meal sites by anyone going to the meal sites and a special trip is not required. The paper work does not have to be delivered as envelopes are provided and the paper work can be sent through the mail.
Terry Feil did state he would be willing to meet with the COA committee and AAA anytime
to discuss any issues involving him and Feil's Catering.
A short discussion was held and could only be in general terms-per advice from our attorneys.
Time Study:
Amy Fox, of AAA, will be doing a time study of all the meal site except Sauk Prairie (as
the site manager has left). She will contact the sites and give them the dates she will be
there. Terry Feil would like a copy of the report from Amy when it is completed.
Review and approve 2004 Donations Report/Review and approve 2004 Annual Report:
Carol Jeffers gave the committee handouts of the report. Judith Stoeckmann made a
motion to approve the report and LaVon Puttkamer seconded the motion. Motion
carried.
DHS & COA merger update(s) information: On March 7, 2005 a discussion was held regarding the merger and the discussion has slowed down, actually put on hold at this time.
Question: Should we merge should be asked: "how can we have an aging resource center"?
Discuss SCHCC AD Hoc Committee progress: Nothing is being done at this time as the
resolution did not pass the county board and further study is needed due to the many differing
factions involved.
8. AAA Report: LaVon Puttkamer will be attending the Board of Director's Meeting at Black River Falls, WI., as well as Buddy Bethke, on the Advisory Committee, on March 18, 2005.
The Pre-White House Conference On Aging will be held at the Park Plaza Hotel and Convention Center on April 16, 17,18 in Oshkosh WI.. The $15.00 registration fee will be paid for by the Commission On Aging and the deadline for reservations is April 4, 2005. LaVon Puttkamer is encouraging all the COA members to attend.
The White House conference will be held on October 23, 24, 25, 2005 in Washington D.C.
9. Set next meeting: Wednesday, April 13, 2005 at 8:30 a.m. in Room 213, West Square
Building, Baraboo WI. The next meeting date is May 11, 2005 at 8:30 a.m. in Room
213, at the West Square Building unless otherwise notified.
10. Adjournment: Buddy Bethke made a motion the meeting be adjourned and Joan Wheeler
seconded the motion. Motion carried.
Darlene Hill, Secretary