DATE:Wednesday, November 9, 2005
Place:
Room 213, West Sq. Bldg.
ATTENDANCE: Members present: S. Alexander, B. Bethke, B. Durst, M. Heyn, D. Hill, L. Puttkamer, J. Stoeckmann, J. Wheeler, R.White
Others Present: T. Vandre, L. Roundy, K. Schauf, M. Koehler
ABSENT: None
The Public Hearing was called to order by S. Alexander at 8:15 a.m. and certified compliance with the Open Meeting Law. No members of the public appeared in person or in writing to comment on the 85.21 Transportation Grant Application or on the 2006 Amendment to the Aging Unit Plan. The Amendment was distributed to Committee members for review. The grant application was circulated for the Committee's review. T. Vandre indicated that there were no substantive changes to the grant application or to the Aging Unit Plan.
At 8:30 a.m. the Public Hearing ended.
The regular meeting was called to order by S. Alexander at 8:30 a.m. and certified compliance with the Open Meeting Law.
Motion by L. Puttkamer, second by B. Durst, to adopt
the agenda.
Motion carried.
Motion by M.P. Heyn, second by B. Bethke to approve
the October 2005, minutes with noted corrections.
Motion
carried.
No public comment was registered or offered at the meeting.
The Committee was advised of letters received from Joe Screnock, Lime Ridge Town & Country Senior Citizens, and Feil's Catering.
T. Vandre presented the October Director's Report to provide a picture of the scope of the work being accomplished in the agency. J. Wheeler requested the Committee receive a summary of all services being provided in addition to the activities of particular note.
T. Vandre noted that the Department had received front-page coverage of the "Care for the Caregiver" program and is hoping this will encourage more families to take advantage of this program.
L. Roundy presented the nutrition site statistics comparing October
2004 to October 2005. L. Roundy also distributed the September
financial statement and October 2005 list of invoices to be
paid. Motion by B. Durst, second by J. Stoeckmann to approve the October
2005 invoices for payment.
Motion carried.
Interim Administrative Coordinator, Kathy Schauf appeared to present to the Committee some updates about what it can expect from her office. She described her plans to improve communication with Committees and between departments. One way this will be accomplished is through the institution of Functional Group Meetings which will take the place of the Department Head Meeting every other month. These Functional Groups are made up of Department Heads whose work is closely related and may be able to find ways to collaborate across traditional departmental lines to improve services and efficiency.
Motion by M. P. Heyn, second by B. Bethke to approve request from Lime Ridge Town & Country Seniors Inc. to increase the site rent from $1750 per year to $2300. Motion carried. Discussion of nutrition site rental contract renewals and the procedure in the future will be to request these contracts in advance of the budget process so increases may be budgeted for the next year.
K. Schauf and M. Koehler provided information to the Committee
regarding proposed revisions to the catering contract. Since
these changes are substantive changes, they respectfully requested
the Committee rescind its October decision to extend this contract
and place the contract for bid. Motion by R. White, second
by M. P. Heyn to rescind the decision and process the contract through
the County's customary procurement processes.
Motion carried.
Discussion ensued regarding the short lead time for this process
and Committee requested K. Schauf obtain a legal opinion from
the Corporation Counsel as to the appropriateness for the contract
to be revised and sent to Feil's Catering through a single
source procurement process. The Committee discussed at length the requisite
need for program continuity and the difficulty that vendors would have
to administer the needed resources to fulfill the project scope. Motion
by J. Stoeckmann, second by L. Puttkamer to process this revised contract
without an RFP and continue the status quo with current catering staff.
Motion failed.
Motion by J. Wheeler, second by B. Bethke to postpone a vote until the next meeting to hear the legal opinion. Motion carried. K. Schauf will request an opinion from Corporation Counsel in advance of Nov. 15, 2005 at 5:30 p.m. when a special meeting of the Committee will be held to decide this issue.
M.P. Heyn reported that she did not attend the Relocation Initiative Forum as planned. She did attend the Parliamentary Procedure workshop which was approximately 3 hours in length and feels that she will be a better Committee member as a result. She also attended the Alzheimer's Conference and shared her experiences with the group.
The next meeting will be November 18, 2005. No
report at this time.
Motion by R. White, second by B. Bethke to begin a closed
session to provide input to K. Schauf regarding T. Vandre's
upcoming performance appraisal.
Resumed open session. Motion by J. Stoeckmann, second by J. Wheeler to adjourn with the next regular meeting to be held Wednesday, December 7, 2005, at 8:30 a.m. Motion carried. Meeting adjourned.
Respectfully submitted: Signed by: Rose White, Secretary