DATE:
Wednesday, February 09, 2005
TIME:
1:00 P.M.
West Square Building, Room B30, 505 Broadway, Baraboo, WI 53913
Members present: Supervisor William F. Wenzel, Chairman; Supervisor Halsey Sprecher, Vice-Chairman; Supervisor Charlie Montgomery; Supervisor Virgil Hartje; and Supervisor Paul Endres.
Others present: Gene Wiegand, Administrative Coordinator; Todd Liebman, Corporation Counsel; Michelle Koehler, Personnel Director; Patricia Van Oosten, Lead Deputy Sauk County Clerk, (for Beverly J. Mielke, Sauk County Clerk); Diane Keylock, Acting Veterans Service Officer; Tim Stieve, Emergency Management, Buildings & Safety Administrator; Corene Ederer-Sklar, Director of Emergency Management, Buildings & Safety; Kevin Stieve, City of Babaroo Fire Chief; and Jay Singleton, Baraboo Ambulance.
Call to Order @ 1:00 p.m. by Chairman Wenzel, and Certify Compliance with Open Meeting Law.
Adopt Agenda: Moved (Hartje/Montgomery). Motion carried unanimously.
Adopt Minutes of Previous Meeting of January 04, 2005: Moved (Endres/Hartje). Motion carried unanimously.
Public Comment: Supervisor Hartje noted an issue regarding the Sheriff's Department needing a key to access the Command Post vehicle. Corene Ederer-Sklar, Director of Emergency Management, Buildings & Safety, reported the Sheriff's Department can obtain a key via a lock-box, and can use pagers to communicate.
Communications: None.
Consideration of a resolution "Authorization to Establish a "Level B" Hazardous Materials Response Team": Tim Stieve, Emergency Management, Buildings & Safety Administrator, explained the process of establishing a Level B Hazardous Materials Response Team, involving grants, fees, outlay expenses, and training. Suggestions were made to train Highway Personnel, and hold training sessions on week days to encourage employers to send their employees.
Moved (Endres/Montgomery), to forward the resolution to the County Board for consideration at the February 16, 2005 meeting. Motion carried unanimously.
Discussion and consideration of appointed versus elected positions: The Committee members discussed changing the elected position of County Surveyor to an appointed position, as allowed in the Wisconsin State Statutes. The Committee directed Gene Wiegand, Administrative Coordinator, and Todd Liebman, Corporation Counsel to research this issue and report back the Executive & Legislative Committee.
Discussion of Wisconsin River Rail Transit Commission terms for Commissioners and rules applicable to other outside boards, committees and commissions: Todd Liebman, Corporation Counsel, regarding an issue with 3 year committee appointments of Board members conflicting with 2 year County Board terms of office; and submitted a possible amendment to the Rules Of The Sauk County Board of Supervisors to resolve this issue:
(informational handout)
POSSIBLE AMENDMENT TO THE
RULES OF THE SAUK COUNTY BOARD OF SUPERVISORS
DRAFT DATE: 9 February 2005
New language indicated by shading.
Deleted language indicated by strike-through.
J. Supervisors appointed to special committees, boards, and commissions shall serve on those bodies only so long as they remain members of the Sauk County Board of Supervisors regardless of the term of office specified by the rules governing the special committee, board, or commission. At the point in time that a supervisor is no longer a member of the Sauk County Board of Supervisors, the position on the special committee, board, or commission shall be deemed vacant, and the County Board Chairperson shall appoint a new individual, who must be a member of the Board of Supervisors, to fill the unexpired term on the body. A former supervisor may only fill a citizen member position on a special committee, board or commission if the former supervisor's continued service will result in no diminution of representation on the body by members of the Sauk County Board of Supervisors.
K. The Chairperson of the County Board of Supervisors shall be an ex officio member of all committees, boards or commissions established by the County Board and shall be entitled to compensation for said meeting in accordance with Rule IV.K.
J L. (All remaining sections in this paragraph re-lettered in accordance with these changes).
Committee members directed Attorney Liebman to bring the possible amendment in the form of a resolution to the March 1, 2005 Executive & Legislative Committee meeting.
Corene Ederer-Sklar, Director of Emergency Management, Buildings & Safety:
Monthly Report/Review and Approval of Vouchers. Corene extended an invitation for Committee members to attend the Autodesk & Pictometry software demonstration, (designed to allow communities and first responders to preplan and respond with accurate information), on Wednesday, February 16, 2005, at 10:00 a.m. In the County Board Room #326, West Square Building, Baraboo, Wisconsin.
Motion (Endres/Hartje), to approve report and list of bills in the amount of $23,604.85. Motion carried unanimously.
Bev Mielke, County Clerk, presented by Lead Deputy County Clerk, Patricia Van Oosten:
Monthly Report/Review and Approval of Vouchers.
Motion (Hartje/Montgomery), to approve report and list of bills in the amount of $38,848.79. Motion carried unanimously.
Request to attend the WCCO/Co. Clerk Spring Conference in Madison on March 7 - 9, 2005 (no lodging).
Motion (Endres/Sprecher), to approve request for Beverly J. Mielke, Sauk County Clerk, to attend the WCCO/Co. Clerk Spring Conference in Madison on March 7 - 9, 2005 (no lodging). Motion carried unanimously.
Gene Wiegand, Administrative Coordinator
Monthly Report/Review and Approval of Vouchers.
Approval for G. Wiegand to attend the WCA Legislative Conference in Madison on February 9, 2005, at a cost of $130.
Discussion regarding possible sale of County property where the old Sheriff's
Department garage is located. The Committee instructed Mr. Wiegand to report back to them on this issue; and Supervisor Endres stated the Property and Insurance Committee should make a recommendation to the full Sauk County Board of Supervisors.
Motion (Montgomery/Endres), to approve report and list of bills in the amount of $310; and to approve Gene Wiegand, Administrative Coordinator, to attend at the WCA Legislative Conference in Madison on February 9, 2005, at a cost of $130. Motion carried unanimously.
Diane Keylock, Acting Veterans Service Officer:
Monthly Report/Review and Approval of Vouchers.
Gene Wiegand, Administrative Coordinator, announced that Anthony Tyczynski was on the February 16, 2005 County Board agenda to be appointed as the new Veterans Service Officer. Motion (Montgomery/Hartje), to approve report and list of bills in the amount of $2,487.25. Motion carried unanimously.
Todd Liebman, Corporation Counsel:
Monthly Report/Review and Approval of Vouchers.
Motion (Hartje/Sprecher), to approve report and list of bills in the amount of $1,430.91. Motion carried unanimously.
Possible closed session pursuant to 19.85(1)(g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. HoChunk Trust Land application:
@ 3:25 p.m., moved (Hartje/Montgomery), to go into closed session pursuant to 19.85(1)(g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. HoChunk Trust Land application; and allow the following individuals to ramain: Gene Wiegand, Administrative Coordinator; Todd Liebman, Corporation Counsel; Michelle Koehler, Personnel Director; and Patricia Van Oosten, Lead Deputy County Clerk. Roll call vote on motion to go into closed session: AYES: (5) Wenzel, Sprecher, Montgomery, Hartje, and Endres. NAYES: (0). ABSENT: (0). Motion to go into closed session carried unanimously.
@ 3:35 p.m. the Committee reconvened in open session immediately following the closed session.
Moved (Hartje/Endres), to authorize Todd Liebman, Corporation Counsel, to draft a resolution in continued opposition to the acquisition of Indian Trust Land in Sauk County, and bring forward the resolution to the full County Board for consideration. Motion carried unanimously.
Discussion of procedures for performance appraisal of Administrative Coordinator. Possible closed session pursuant to Wisc. Stats. 19.85 (1) (c) considering... performance evaluation data of any public employee over which the [governmental] body has jurisdiction. Performance appraisal of Gene Wiegand:
@ 3:40 p.m., moved (Montgomery/Sprecher), to go into closed session pursuant to Wisc. Stats. 19.85 (1) (c) considering... performance evaluation data of any public employee over which the [governmental] body has jurisdiction. Performance appraisal of Gene Wiegand; and allow the following individuals to ramain: Michelle Koehler, Personnel Director; and Patricia Van Oosten, Lead Deputy County Clerk. Roll call vote on motion to go into closed session: AYES: (5) Wenzel, Sprecher, Montgomery, Hartje, and Endres. NAYES: (0). ABSENT: (0). Motion to go into closed session carried unanimously.
@ 5:15 p.m. the Committee reconvened in open session immediately following the closed session.
Committee members reviewed with Gene Wiegand, Administrative Coordinator, a list of goal/ requirements for him to reach:
1) Continue with development of five year budget plan.
2) Improve consistency with department head meetings - take attendance.
3) Improve training with newly elected Board members.
4) Work to improve management skills through personal and professional development.
5) If attending Committee/Board meetings, stay through duration.
6) Work with department heads that are having problems, them communicate back to Executive & Legislative Committee.
7) Executive & Legislative Committee will review performance again at May 2005 meeting; then again at August 2005 regular business meeting.
Adjourn: @ 5:54 p.m., moved (Endres/Hartje), to adjourn until Tuesday, March 01, 2005, @ 8:30 a.m. Motion to adjourn carried unanimously.
Respectfully submitted:
Patricia A. Van Oosten
Lead Deputy Sauk County Clerk