DATE:
Tuesday, October 4, 2005
TIME: 9:00am
PLACE:
West Square Building, Room 213, Baraboo, WI
Members Present: Wenzel, Endres, Montgomery, Hartje, and Sprecher.
Others Present: K. Schauf, T. Liebman, B. Mielke, T. Tyczynski, C. Ederer-Sklar, M. Koehler, L. Haugen, and news media representative.
The meeting was called to order by Chairperson Wenzel at 9:00 A.M. and compliance with the Open Meeting Law was verified.
Motion by Hartje, seconded by Sprecher to approve the agenda,
as mailed.
Motion carried.
Motion by Montgomery, seconded by Hartje to approve the minutes
of the following meetings: September 6, 2005 regular E&L Committee meeting;
September 14, 2005 joint Public Health and E&L Committee meeting; September
15, 2005 joint E&L & Finance Committee meeting; September 21, 2005
joint E&L & Personnel Committee meeting; and September 21, 2005 E&L
Special Committee meeting.
Motion carried.
None
None
T. Liebman, Corporation Counsel, distributed a memo pertaining to decisions regarding County Administrative structure and a copy of the current job description on file for the position of Administrative Coordinator. Both items were discussed at length with Committee members as well as Attorney Liebman, K. Schauf, and M. Koehler. Committee consensus was to retain the position of Administrative Coordinator, over the option of an elected County Executive.
Discussion continued regarding the power of an Administrative Coordinator to hire and terminate Department Heads with several Committee members favoring a plan that would provide more involvement and communication between the Administrative Coordinator, Personnel Committee and a governing committee in this area, as well as that of performance evaluations. The Corporation Counsel was instructed to draft a revision to County policy/ordinance for review at next month’s Committee meeting.
T. Liebman noted Resolution #122-05, Designating an Interim Administrative Coordinator, had been drafted without naming a specific individual or establishing a rate of pay. M. Koehler, Personnel Director, explained provisions of the Personnel Ordinance cover this situation and Ms. Schauf, Interim Administrative Coordinator, will be justly compensated for her additional duties and no formal action by this Committee is necessary. A brief discussion followed concerning the need for clerical assistance in this department.
C. Ederer-Sklar, Emergency Management Director, presented
the report and monthly bills for her department. She
explained details of an upcoming mass vaccination plan tabletop exercise
involving voluntary County employees. Motion by Montgomery, seconded
by Hartje to approve the report and bills in an amount
of $254.05.
Motion carried.
T. Tyczynski, Veterans Service Officer, presented the report
and monthly bills for his department. Motion by Hartje, seconded
by Montgomery to approve the report and monthly list of bills
in the amount of $2,026.46, as well as the annual list of bills
for care of veterans’ graves
in the amount of $6,882.00.
Motion carried.
B. Mielke, County Clerk, presented the report and monthly list
of bills for her department. Mielke informed Committee members
her department is working overtime, plus has hired an LTE,
to input data in the Statewide Voter Registration System in order to meet
a deadline of October 15, 2005. Mielke also distributed information regarding
an attachment to the election equipment presently in use now
by Sauk County municipalities, which would render the machines in compliance
with HAVA/ADA requirements. Mielke intends to contact municipalities and
suggest this add-on be purchased once approval has been received from the
State Elections Board (SEB). Motion by Montgomery, seconded by Endres to
approve the report and monthly bills in the amount of $4,885.75.
Motion
carried.
T. Liebman, Corporation Counsel, presented the report and monthly
list of bills for his department, noting Assistant Corporation
Counsel Chad Hendee had rendered a very good oral argument before
the Supreme Court recently in connection with a case dealing
with a mental commitment matter. Motion by Endres, seconded by Sprecher
to approve the report, monthly list of bills in an amount of $1,336.00
and the following requests: permission for Chad A. Hendee to attend WI
Public Records & Open Meetings Law Updates seminar
at the State Bar Center in Madison on October 25, 2005 at a cost of $199,
permission for Wendy J. N. Bromley to attend Through the Eyes of a Child
Seminar in Wisconsin Dells on November 10 & 11, 2005 at a cost of $125,
and permission for Wendy J. N. Bromley to attend Legal Ethics
2005 seminar at the State Bar Center in Madison on December 15, 2005, at
a cost of $169.
Motion carried.
K. Schauf, Interim Administrative Coordinator, presented the monthly report for her department, noting the following: implementation of weekly staff meetings between herself and the Corporation Counsel, Personnel and Finance Directors, continued work on communication issues and strategic planning processes, renewal of department head meetings with the creation of functional lines/groups, intent to make an appearance at all Committee meetings, report at October County Board meeting by the Strategic Planning Communications Committee, continued involvement in the ongoing budget process, and attending Continuum of Care Committee meetings and noting the Committee is on target to report their recommendations to the County Board as originally requested.
A brief discussion followed concerning the distribution of revenue from
various County fines. Ms. Schauf indicated she will request
the Finance Committee to revisit this issue. Motion by Endres, seconded
by Sprecher to approve the report, as given (there were no bills presented
for approval).
Motion carried.
Ms. Schauf informed Committee members of an
upcoming joint meeting of the E&L,
Personnel, Finance, and Law Enforcement and Judiciary Committees set to take
place in the evening of Monday, October 10, 2005 to discuss issues related
to opening of A-Pod in the Sauk County Jail.
A brief discussion on the use of “Scheduled Appearances” and “Public
Comment” on the Sauk County Board of Supervisors agenda followed. It
was further noted County Board Supervisors are granted specific speaking privileges
under the “Rules of the Board” and should attempt to properly place
an item on the agenda, or submit a “stand alone”/individual resolution,
if they so desire.
Motion by Montgomery, seconded by Endres to adjourn and set the next, regular meeting date for Tuesday, November 1, 2005 at 9:00 A.M. Motion carried and the meeting adjourned at 11:35 A.M.
Respectfully submitted: Beverly J. Mielke, County Clerk