The regular meeting was called to order and certification of Open Meeting compliance was given at 9:23 a.m. by Chairman Dippel.
Members present: William Wenzel, Tom Kriegl, Al Dippel, Tommy Lee Bychinski
Members excused: Joan Fordham
Others present: Kathy Schauf, Gene Wiegand, Pat Carignan, Ted Brenson
The agenda was approved on a motion by Bychinski, second by Wenzel, and an unanimous vote of the Committee. The minutes from the previous meetings were approved on a motion by Wenzel, second by Kriegl, and an unanimous vote of the Committee.
Public Comment:
None
Business Items:
Consider resolution Authorizing the Reorganization of the Mapping Department and Reassigning Certain Management and Administrative Functions from the Mapping Department to the Management Information Systems (MIS) Department. M. Koehler presented background information on the elimination and creation of positions proposed to effectuate departmental changes. The change is expected to offer continued quality of service with greater efficiency and enhanced departmental cooperation, while maintaining oversight of the tasks being performed. Motion by Bychinski, second by Wenzel, to approve the resolution Authorizing the Reorganization of the Mapping Department and Reassigning Certain Management and Administrative Functions from the Mapping Department to the Management Information Systems (MIS) Department and forward it to the County Board for consideration. Motion carried.
Consider amendment to Financial Policy 2-99, Use of County-Provided Credit Cards
K. Schauf presented information regarding approval procedures for the issuance of credit cards. Authority will be granted to the Sauk County Controller to approve the issuance of credit cards to expediate the process. Financial policy 2-99 will be updated to reflect this change. Motion by Bychinski, second by Kriegl to accept change to Financial Policy 2-99 authorizing the Controller to approve credit card issuance. Motion carried.
Review of 2004 donations report.
A report from the Commission on Aging was distributed with total 2004 donations of cash and other items of $128,018. Motion by Bychinski, second by Kriegl to accept the donations report. Motion carried.
Treasurer's Report:
P. Carignan presented information on investments and departmental activities. G. Wiegand explained the benefits of advance repurchase agreements. Motion by Bychinski, second by Kriegl, to approve the payment of vouchers in the amount of $2,358.04. Motion carried.
Accounting Report:
K. Schauf presented information on the department's activities. Year end processing, staff shortages, and ongoing initiatives. Motion by Wenzel, second by Kriegl, to approve the payment of vouchers in the amount of $1,588.55. Motion carried. Motion by Wenzel, second by Bychinski, to approve the payment of the county vouchers in the amount of $2,799,835.22. Motion carried.
Meeting adjourned on a motion by Wenzel, seconded by Bychinski, with an unanimous committee vote. Next meeting date is March 15, 2005 at 4:50 p.m. for the approval of vouchers. Next regularly scheduled committee meeting is April 12, 2005 at 8:30 a.m.
Respectfully submitted
Joan Fordham, Secretary