DATE: April 12, 2005
Members Present: William Wenzel, Tom Kriegl, Al Dippel, Tommy Lee Bychinski, Joan Fordham
Others Present: Kerry Beghin, Kathy Schauf, Pat Carignan, Michelle Koehler, Lisa Buttonow, Michael Hafemann, Randy Stammen, Richard Meister, Joe Prantner, Gene Wiegand, Steve Pate, Todd Liebman, Jeanne Leeck, Lynn Horkan, Media
The regular meeting was called to order and certification of Open Meeting compliance was given at 8:30 a.m. by Chairman Dippel.
The agenda was approved on a motion by Bychinski, second by Fordham, and an unanimous vote of the Committee. The minutes from the previous meetings were approved on a motion by Kriegl, second by Bychinski, and a unanimous vote of the Committee.
Public Comment:
None
Business Items:
Consider acceptance of donations for the purchase of a second canine by the Sheriff's Department.
Richard Meister appeared to discuss donations for second canine unit. History of canine unit was reviewed.
Tyler Stevens obtained donations from businesses and private residences. Have raised $15,915, total cost is $13,936.10. There will be a second canine handler. Ongoing expenditures are for veterinary bills, and dog food, estimated at $339.60 per year, barring serious medical problems. Motion by Fordham, second by Bychinski, to accept the donations. Motion carried.
Consider resolution to eliminate two half-time clerk positions and create one full-time clerk position for the Sauk County Sheriff's Department outside of the 2005 budget process. M. Koehler updated the committee on personnel changes in this area. Half time positions are currently vacant making the timing propitious for change. Will be less costly than having two half time positions. Motion by Bychinski, second by Wenzel, to eliminate two half-time clerk positions and create one full-time clerk position for the Sauk County Sheriff's Department outside of the 2005 budget process. Motion carried.
Consider rental rates for housing of out-of-county inmates in the Sauk County Jail.
T. Kriegl explained how we could calculate a rent rate ceiling and floor for housing out-of-county inmates. Calculations include fixed costs for debt and utilities. Kriegl explained that if jail space is as scarce as claimed by proponents of opening the empty unit, the County could raise rents charged on space currently being rented.
Consider possible request for transfer from contingency fund for animal shelter.
P. Mertz, Treasurer of the Sauk County Humane Society presented information regarding personnel change, and the need for additional resources to meet ongoing needs at the Animal Society. Demand continues as the county grows. This resolution addresses the additional cost for hiring a new manager that is highly qualified. Motion by Bychinski, second by Fordham, to approve the resolution for a transfer of $7,775 from contingency for funding for the animal shelter and forward to the county board for consideration. Motion carried.
Discussion regarding audit procedures and processes at the Sauk County Health Care Center.
L. Buttonow presented information on procedures and processes at Health Care Center and ongoing initiatives to improve efficiencies. The committee was apprised of the role and function of the audit.
Consider resolution authorizing transfer of funds to overdrawn appropriations from the 2004 budget.
Withdrawn at this time.
Consider resolution designating unreserved funds as of December 31, 2004.
Motion by Wenzel, second by Fordham, to approve the resolution designating unreserved funds as of December 31, 2004 and forward to the County Board for approval. Motion carried.
Discussion and consideration of incorporating DemandStar, Onvia services for the distribution of bids, quotes and requests for proposal. K. Schauf presented information on DemandStar, Onvia services for having an online bid processing service. This service incurs no charge to the county but offers a significant management tool for streamlining bid processes. Motion by Fordham, second by Kriegl, to develop policy documents necessary for participation in the services offered by Onvia, DemandStar for bids and proposals; allowing for Human Services confidentiality issues to be addressed. Motion carried.
Accounting Report:
K. Beghin presented the 2004 annual report and information on the department's activities. Year end processing, staffing, and ongoing initiatives. Motion by Bychinski, second by Fordham, to approve the annual report as presented. Motion carried. K. Beghin also presented information regarding ongoing department initiatives. Motion by Fordham, second by Wenzel, to approve the payment of vouchers in the amount of $5,311.09. Motion carried.
Treasurer's Report:
P. Carignan presented the 2004 annual report and information on investments and departmental activities. Motion by Bychinski, second by Fordham, to approve the annual report and presented. Motion carried. Motion by Bychinski, second by Kriegl, to approve the payment of vouchers in the amount of $12,494.17. Motion carried.
Motion by Fordham, second by Wenzel, to approve the payment of the county vouchers in the amount of $2,870,892.89. Motion carried.
Meeting adjourned on a motion by Bychinski, seconded by Fordham, with an unanimous committee vote. Next meeting date is April 19, 2005 at 4:50 p.m. for the approval of vouchers. Next regularly scheduled committee meeting is May 10, 2005 at 8:30 a.m.
Respectfully submitted
Joan Fordham
Finance Committee Secretary