DATE: June 7, 2005
The regular meeting was called to order and certification of Open Meeting compliance was given at 1:00 p.m. by Chairman Dippel.
Members present: William Wenzel, Tom Kriegl, Al Dippel, Tommy Lee Bychinski, Joan Fordham
Others present: Kerry Beghin, Kathy Schauf, Pat Carignan, Gene Wiegand, Bev Mielke, Lowell Haugen
The agenda was approved on a motion by Bychinski, second by Fordham, and a unanimous vote of the Committee. The minutes from the previous meetings were approved with additions on a motion by Bychinski, second by Fordham, and a unanimous vote of the Committee.
None
Consider resolution Supporting Memoranda of Understanding Between the County of Sauk and Any Municipalities Requesting a Resource Sharing Relationship for Use of the Statewide Voter Registration System.
B. Mielke presented information on the Voter Registration
System. Thirty-one municipalities are requesting this service
as it requires a great deal of time and effort for initial
entry and maintenance. Reservations regarding policy implications
were shared in complying with federal and state mandates. Motion
by Kriegl, second by Fordham, to approve the resolution and
forward to the County Board for approval of the resolution
Supporting Memoranda of Understanding Between the County of
Sauk and Any Municipalities Requesting a Resource Sharing Relationship
for Use of the Statewide Voter Registration System.
Motion carried.
P. Carignan presented information on departmental activities.
Motion by Bychinski, second by Kriegl, to approve the payment
of vouchers in the amount of $33,401.10.
Motion carried.
Motion by Fordham, second by Wenzel, to approve the mission,
vision and goals document for the 2006 budget process.
Motion carried.
The committee discussed clarifications and changes to the
policy. Motion by Kriegl, second by Fordham to approve changes
listed.
Motion carried.
Discussion on additional changes that alter procedures for
reporting discrepancies etc., in the appropriations policy
then ensued. Motion by Fordham, second by Bychinski, to table
this item to September. Motion by Kriegl to amend the motion
to include study of the issue during the interim.
Motion failed for lack of a second. Original motion carried with Kriegl dissenting.
Financial Policy 1-96 was presented with minor changes to
fixed asset accounting to ensure compliance with Governmental
Accounting Standards Board Statement 34, and allow for consistency
of reporting and accounting of roads as an asset. Motion by
Wenzel, second by Kriegl, to approve the revisions to Financial
Policy 1-96, Capitalized / Fixed Asset Accounting.
Motion carried.
K. Beghin shared draft information and requested additional time for the drafting of a financial policy that will address the issues involved with this financial policy. Work will be continued on this policy and a draft presented as soon as feasible.
K. Beghin presented an update on the department's activities.
Finalization of the audit fieldwork was accomplished. Single
audit is upcoming. William Wenzel and Joan Fordham were identified
as capital improvements team committee members. Motion by Bychinski,
second by Fordham, to approve the mission, vision and goals
document for the 2006 budget process. Motion carried. Motion
by Fordham, second by Bychinski, to approve the payment of
vouchers in the amount of $26,203.86; and to approve the payment
of the county vouchers in the amount of $3,037,800.04.
Motion carried.
Meeting adjourned on a motion by Wenzel, seconded by Bychinski, with a unanimous committee vote. Next meeting date is June 21, 2005 at 4:50 p.m. for the approval of vouchers. Next regularly scheduled committee meeting is July 12, 2005 at 8:30 a.m.
Respectfully submitted: Joan Fordham, Secretary