Finance and Personnel Committee
Meeting Minutes



The regular meeting was called to order and certification of Open Meeting compliance was given at 8:15 a.m. by Chairman Dippel.

Members present: William Wenzel, Tom Kriegl, Al Dippel, Tommy Lee Bychinski, Joan Fordham

Others present: Kerry Beghin, Pat Carignan, Gene Wiegand, Steve Pate

The agenda was approved on a motion by Fordham, second by Bychinski, and a unanimous vote of the Committee. The minutes from the July 12 Finance Committee and July 19 Finance and Personnel Committee meetings were approved on a motion by Fordham, second by Dippel, and a unanimous vote of the Committee.

Public Comment:

Fordham requested that future position-related requests, such as the reclassification requests considered on July 12, be presented by the department head or employee's supervisor.

Business Items:

Consideration of a resolution Increasing County Board and Committee Per Diem, Effective with the April, 2006, Reorganization of the County Board.

The Committee felt the increase was too much, and did not accomplish the goal of helping recruit more and better people to run for County Board. They would much rather see adequate compensation for having multiple meetings in one day, provided that the meetings' start times are two hours apart. This could be capped at two "per diems" per day, even if a person attends more than two meetings that would meet the two hour difference in start time criteria. Further, they suggest no additional "per diem" for a Committee meeting within one hour before or after a County Board meeting. Kriegl felt that a good incentive to getting County Board members more involved and educated would be to change the Chairperson's Advisory Committee rules so that any County Board member who attended could receive per diem. Included on the resolution was reference to the per diem paid to bailiffs, and they questioned if the bailiffs' compensation could be reconsidered, perhaps to an hourly rate. Motion by Bychinski, second by Fordham to deny this resolution, and ask the Executive & Legislative, Law Enforcement & Judiciary, and Personnel Committees to consider these suggestions.
Motion carried.

Authorizing the purchase of an Upgrade from the KRONOS Timekeeper Central System to the KRONOS iSeries Timekeeper System.

Steve Pate, MIS Coordinator, informed the Committee that a software upgrade for the Health Care Center's time clock is needed. Simply upgrading the current system would cost about $21,000; however, purchasing an enhanced software that provides significantly better data tracking would cost $33,000. The enhanced system would be subject to better backups, eliminate the need for a workstation, provide scheduling and other functionality, and could be expanded to provide consistent time tracking to all departments. The five-year cost of ownership would be nearly equal between the simple upgrade and the enhanced upgrade. Neither upgrade was budgeted for, so contingency funds will be needed. Motion by Fordham, second by Wenzel to approve the resolution.
Motion carried.

Consider annual transfer of unneeded reserves of $316,911 from Human Services to General Fund.

By policy, unneeded Human Services fund balance in excess of $600,000 plus budgeted uses of fund balance are to be transferred back to the General Fund. The amount available for this transfer after the 2004 audit is $316,911. Motion by Fordham, second by Bychinski to approve this 2005 transfer.
Motion carried.

Update on Sauk County impact of Wisconsin Department of Revenue sales tax reconciliation.

The DOR has learned of computer processing errors related to sales tax collections going back to December 2002. The expect to finish reconciling the errors late 2005, but they expect the net impact to Sauk County to be a less than $5,000 return of funds to the County.

Treasurer's Report:

P. Carignan presented information on departmental activities, as well as presentation of her 2006 budget. July tax collection went well, and uncollected amounts will be known by the next Finance Committee meeting. Motion by Fordham, second by Bychinski, to approve the payment of invoices in the amount of $2,059.61.
Motion carried.

Accounting Report:

K. Beghin presented an update on the department's activities. Finalization of the audit is pending, and considerable time is being spent on 2006 budget preparation. Beghin also presented the Accounting Department's 2006 budget request, including an addition of $5,000 for imaging of accounts payable invoices. Motion by Bychinski, second by Wenzel, to approve the payment of invoices in the amount of $1,227.43; and to approve the payment of the county invoices in the amount of $2,131,103.10.
Motion carried.

Motion by Fordham, second by Bychinski to authorize the Accounting and Treasurer's budgets for submission to the budget process. Motion carried.

Meeting adjourned on a motion by Fordham, seconded by Wenzel, with a unanimous committee vote. Next meeting date is August 16, 2005 at 4:50 p.m. for the approval of invoices. Next regularly scheduled committee meeting will be during the budget reviews, September 13, 14 and 15, 2005.

Respectfully submitted: Joan Fordham, Secretary