DATE: February 7, 2005
PRESENT: Arthur Carlson, Linda Borleske, Larry Volz, Tom Bychinski, Paul Endres, Jeanne Leeck, Administrator; Lisa Buttonow, Business Office Manager, Katie Pope, Personnel Manager, Michelle Koehler, Personnel Director
1 . Called to order at 2:00 p.m. by Art Carlson. The open meeting law requirements were met.
2 . Motion by Borleske, second by Volz to adopt the agenda. Motion carried.
3 . Motion by Bychinski, second by Endres to approve the minutes of the previous meeting. Motion carried.
4. Communications. None
5. Update on electrical/gas usage - Bill presented information to the board regarding the savings we have experienced using some of the changes Bill has implemented. Savings were experienced in both gas and electrical bills. Maintenance department has been proactive with repairs, efficiency and improvements. Bill was complimented on his management of the maintenance department.
6. Personnel Department Report. Katie reviewed the status of job vacancies and employee recruitment activities that have occurred over the past month. FDD staffing has been restructured due to the State initiatives regarding ICF/MR's. At this time no layoffs will take place. Did an audit of staff turnovers and the rate has declined from 51 in 2002 to 38 in 2004. Received call from Linda regarding our Attendance Policy and "point system". Copies of our Attendance/Tardiness Policy and Procedure and the Time Clock Policy and Procedure were given out. Discussion followed.
7. Public Comment. Theresa Dietz spoke regarding concerns about payroll processing. Board thanked her for making her concerns known and felt the discussion should continue. Linda asked Katie to try to find more information on processes used by other facilities.
8. Resolution commending Sandy Liegel for years of service.
Motion by Volz, second by Borleske to approve the Resolution commending Sandy Liegel for 30 years of service. Motion carried.
9. Resolution commending Jo Clement for 20 years of service.
Motion by Endres, second by Borleske to approve the Resolution commending Jo Clement for 20 years of service. Motion carried.
10. Monthly/yearly donations were reviewed by Jeanne.
Motion by Bychinski, second by Borleske to approve the monthly donations in the amount of $1,700 and 2004 yearly donations in the amount of $39,248. Motion carried.
11. Administrator's Report. Jeanne indicated that several staff have voiced an interest in the online marketing class. Volunteer Fair at UW Baraboo is coming up and we will be sending two people. Will be working with the MIS Department to get basic computer training for some staff. Are in the process of reviewing the FDD Respite Policy. Had done it in the past and it didn't work well, however will try again. Will be working with HS and making sure they follow through. Have moved beds from the FDD Unit to the Nursing Home to save on bed tax.
12. Motion by Endres, second by Borleske to move into closed session pursuant to Statute 19.85(1)(i) - Considering any and all matters related to acts by businesses under s.560.15 which, if discussed in public, could adversely affect the business, its employees or former employees. . Stipulation that Jeanne, Lisa, Diane, Katie and Michelle stay for the meeting. Motion passed by roll call vote.
13. Committee immediately moved to open session following closed meeting discussion.
14. Review and Consideration of bad debt write-offs. Lisa indicated the amount of the write-offs and explanations.
Motion by Endres, second by Borleske to approve the write-offs in the amount of $410,564.00. Motion carried.
15. Business Office Report. Lisa indicated that the 2004 final adjustments are not in yet so these reports are preliminary. Still working towards the MA waiver. Also reviewed the vouchers for the month highlighting items of interest.
Motion by Bychinski, second by Borleske to approve the vouchers in the amount of $166,945.35 . Motion carried.
16. Briefly discussed the progress of the ad hoc committee and the upcoming Board meeting.
17. Next meeting - March 3, April 7 and May 5 all at 8:30 a.m.
18. Motion by Borleske, second by Volz to adjourn. Motion carried.
Meeting was adjourned at 10:45
_______________________________
Linda Borleske, Secretary