Health Care Center Committee Meeting Minutes

DATE: July 7, 2005

PRESENT: Arthur Carlson, Linda Borleske, Larry Volz, Tom Bychinski, Paul Endres, Jeanne Leeck, Administrator; Lisa Buttonow, Business Office Manager, Katie Pope, Personnel Manager. Liz Miller, Volunteer Coordinator; Bill McClary, Chief Engineer; and Juli Brandt, ADON were present for a portion of the meeting.

1. Called to order at 8:30 a.m. by Art Carlson. The open meeting law requirements were met.
2. Motion by Endres, second by Volz to adopt the agenda.
   Motion carried.
3. Motion by Endres, second by Bychinski to approve the minutes of the previous meeting.
   Motion carried.
4. Communications. None
5. Public Comment. None
6. John Alt of MATC was rescheduled
7. Liz Miller updated the board on marketing done over the past month. We received a very positive response to our float at the Circus Parade. Received a gift of money from the Cazenovia KC's and they have challenged the Reedsburg group to match the funds. We are currently sponsoring the Humane Society Pet of the Week on Channel 12. Will sponsor the Commission on Aging Meal Site Menus when that becomes an item to sponsor. Volunteer files have all been updated. Planning trips to the Optimist and Kiwanis Clubs. Will visit all meal sites to make presentations this month. We are still in the Commission on Aging Newsletter. Some residents will be attending the Courthouse Cornerstone Celebration on July 21. Annual Classic Vehicle Show will be on August 6.
8. Bill presented the WWTP Annual Report and Resolution. All tests were within normal ranges. Our summary score was 3.89 out of a possible 4. Some problem with paperwork which has been resolved. Currently working on new requirement to have a back-up person available if Bill is unable to be here in an emergency.

   Motion by Endres, second by Borleske to approve the WWTP Annual Report.
   Motion carried.

9. Bill presented the bids for Air Conditioning unit for the laundry area.

   Motion by Borleske, second by Volz to approve the expenditure for purchasing air conditioning unit for the laundry area.
   Motion carried.

10. Juli discussed the bids for the standing lift purchase.

    Motion by Bychinski, second by Borleske to approve the expenditure for purchasing a standing lift.
    Motion carried.

11. Jeanne reviewed the 2006 Mission, Visions and Goals as well as Performance Measures. New this year is the Outcome and Efficiency Measures. Farm budget basically has stayed the same as last year.

    Motion by Endres, second by Volz to approve the 2006 Mission, Visions, Goals, and Performance Measures.
    Motion carried.

12. Jeanne discussed the 2006 draft budget issues. Items of interest were highlighted. FDD restructuring was also discussed.
13. Monthly donations were reviewed by Jeanne.

    Motion by Borleske, second by Volz to approve the monthly donations in the amount of $276.00.
    Motion carried.

14. Administrator's Report. All departments are currently preparing for the state survey which is due any time now. Katie, Lisa and Jeanne attended an inservice on staff management. Have purchased some educational tapes from them and will be presenting it to our managers. Working with Carl on getting the lift symposium here for a training session. Sent around a survey to staff regarding establishing a Sunshine Committee here and a lot of positive comments have been made as well as offers to help. Lisa will be asking for some staff reclassifications at Personnel/Finance joint meeting. Liz has been working very hard on bringing all volunteer records up to date. We currently have a very high Medicare Census which means a lot more paperwork for several departments. Has authorized overtime in the OT department as well as Social Services. Budget meetings have been scheduled.
15. Personnel Department Report. Katie reviewed the status of job vacancies and employee recruitment activities that have occurred over the past month. Have restructured orientation to meet the changing needs of the facility especially regarding the nursing department. Working on changing the process we have for preemployment physical exams.
16. Business Office Report. Lisa reviewed the vouchers and financial statements highlighting items of interest. Business office staffing continues to be a challenge with the resignation of the resident accounts billing clerk effective July 14. We are currently recruiting for this position. Project position has been approved.

    Motion by Bychinski, second by Borleske to approve the vouchers in the amount of $156,201.26.
    Motion carried.

17. Future of Sauk County Health Care Center. Paul stated that the Ad hoc Continuum Committee has developed a form which has been sent to all departments regarding services they may provide to the elderly and disabled. The original form was compiled by Joan Wheeler. The purpose is to capture services provided and gaps in those services as seen by each department. Next meeting of the Ad hoc Committee is on July 12.
18. Next meeting - August 4, September 8, and October 6, all at 8:30 a.m.
19. Motion by Bychinski, second by Borleske to adjourn.
    Motion carried.

Meeting was adjourned at 10:10

Respectfully Submitted: Linda Borleske, Secretary