DATE: April 12, 2005
The MIS Committee was called to order at 5:00 p.m., Tuesday, April 12, 2005.
Members present were: Stoeckmann, Gaalswyk, Krueger, Netzinger and White.
Guests: McCutchin and Hafemann.
Meeting called to order by Stoeckmann.
Motion to adopt agenda by White, seconded by Gaalswyk. Agreed on by committee. Motion carried.
Motion to adopt minutes by Gaalswyk, seconded by White. Agreed on by committee. Motion carried.
Communications - None
Consideration of Resolution for Fingerprint System - Pate explained that there are two systems in place right now, one in the jail and one in the courthouse; looking to upgrade the system that is being used in thejail. Hafemann spoke about how the system is used and that there are 2 parts to the resolution. One part is for hardware and the other is software-related. Motion to approve resolution by Krueger, seconded by Gaalswyk. Agreed on by committee. Motion carried.
Consideration of Resolution Authorizing the upgrade of VISIONAIR - Pate explained how old the present system is and that it needs to be upgraded. The money that will be spent on the upgrade has been budgeted for. Motion to approve resolution by White, seconded by Gaalswyk. Agreed on by committee. Motion carried.
Pate asked that agenda items be changed - would like to move #8 to #7. Committee agreed.
Review of Carry Forward Funds - Pate handed out his outline with a total of $254,813.00. Explained that $15,000 of Sheriff's monies for Cross-switch upgrade is part of this money. Pate went through each department. Questions were asked about MIS training - why dept. was not carrying forward all the money. Pate explained that less money is being used for training because staff is doing in-house or internet training or staff is not getting away to take training. Also, staff is not attending costly training seminars as in the past. Another question under MIS, White asked about the SQL server. Pate explained that this server is more robust than the current reliance on Access. White wanted to know the amount of the total budget surplus. That amount is $129,000.00. This money will be returned to the general fund.
MIS Dept. Update -
Onvia Demand Star System - a vendor list that has online bidding - City of Madison is currently using this. MIS Dept. would be the first to use this sytem on a trial basis.
Nursing Home Software Selection Committee has been created - should be meeting for first time in next couple of weeks.
Clerk of Courts - fees and finds can now be paid online
GIS website publication is being developed - will be online tentative date is late Spring, early Summer
Preparation for DWD application - getting consultant in to work on this
HS Workflow Project - this is an imaging management system - hired Strategies & Solutions - high level analysis was just completed
Land Shark System - scheduled for end of month - there are security issues
Systems Risk Analysis - still in progress - a couple of weeks
2004 Annual Report - Pate has completed this
Help call volume is steady
Motion to approve vouchers by Gaalswyk, seconded by Netzinger. Agreed on by committee.Motion carried.
MIS Report/Plan of Work - Pate explained this document which is an indepth version of the Budget outline. Requested that committee take it home to review. Stoeckmann asked that this be an agenda item for next month's meeting.
Next meeting scheduled for May 10th, at 5 p.m.
Motion to adjourn by Krueger, seconded by Netzinger. Agreed on by committee. Meeting adjourned.
Rose White, Secretary