Management Information Systems Committee Meeting Minutes

DATE: May 10, 2005

The MIS Committee was called to order at 5:00 p.m., Tuesday, May 10, 2005. Members present were: Stoeckmann, Gaalswyk, Krueger, Netzinger and White. Meeting called to order by Stoeckmann.

Motion to adopt agenda by Netzinger, seconded by Gaalswyk. Agreed on by committee. Motion carried.

Motion to adopt minutes by Netzinger, seconded by Gaalswyk. Agreed on by committee. Motion carried.

Communications - None

Appointment of MIS Committee member to sit on HCC Software Evaluation Committee: Pate explained that committee would meet once every two weeks. Gaalswyk wanted to know why this committee is being formed. Pate explained that since Melyx, or any software, that is used for the HCC's purposes is a costly endeavor, there is a need to discuss and make decisions since this software affects so many of the systems at the HCC. The committee would include: Beghin, Buttonow, Brandt, Dix, Leeck, Pate and another member from the MIS Committee. Stoeckmann opened up discussion to see which committee member would be interested in serving on this new committee. Discussion followed and Netzinger agreed to serve on the committee.

2004 Annual Report: Pate handed out a Gant Report - this report was requested by Stoeckmann. It showed a timeline of the MIS current projects. Discussion followed as Pate explained each project.

2006 MIS Budget Priorities: Pate said that at Dept. Head mtg., Wiegand stated that he believes there will be budget constrains by legislature - he wants to establish priorities. Pate handed out the questionnaire that he gives to each dept. He expects to receive responses by June 3rd. Pate would like to discuss with committee the results he will be receiving from each dept. Stoeckmann stated that she would like committee to keep in mind state mandates, revenue generators, and customer service. Krueger wanted to know how this is prioritized. Discussion followed.

MIS Dept. Update -

• Budget preparations
• State implementing voter registration - web-based need to upgrade Co. Clerk's PCs - this can be done at minimal cost - upgrade to XP
• VISIONS equipment purchased for upgrade
• Data Center remodeling moving along
• Demand Star - web-based purchasing system - teleconference next week by end of month
• HS Workflow Project - on hold
• Help call volume is down 30%

Motion to approve vouchers by Gaalswyk, seconded by White. Agreed on by committee. Motion carried.

Next meeting scheduled for June 9th, at 5 p.m.

Motion to adjourn by Gaalswyk, seconded by Netzinger. Agreed on by committee. Meeting adjourned.

Rose White, Secretary