Management Information Systems Committee Meeting Minutes

DATE: June 9, 2005

The MIS Committee was called to order at 5:00 p.m., Thursday, June 9, 2005. Members present were: Stoeckmann, Gaalswyk, Krueger, Netzinger and White. Meeting called to order by Stoeckmann.

Motion to adopt agenda by Netzinger, seconded by Gaalswyk. Agreed on by committee. Motion carried.

Motion to adopt minutes by Netzinger, seconded by Gaalswyk. Agreed on by committee. Motion carried.

Communications - None

Review of 2006 Budget Requests - Pate handed out requests that have been submitted so far. Pate pointed out that a Centralized Time Keeping system is something that many departments are interested in. Accounting, Human Services, Personnel, Health Care Center, and EMBS departments have all expressed an interest in this. Presently, the system in the county is not centralized. Every department has own way of timekeeping. Discussion followed regarding the budget requests that have been submitted. Handout called Request Evaluation Criteria was then discussed. Questions to be added to document that committee members formulated:

• If this was private business, would owner spend the money on this item?
• What will cost to county be, if item is not purchased?
• Is it mandated by the state?
• How will this be funded?

  Pate gave an example of how Child Support's funding is 66% from state. White stated that each department should be looked at individually when deciding budget priorities.

  Creation of Committee Email Groups - Pate discussed this option to committee - to create these groups in email. Most of committee concurred that this is a good idea. This issue has been brought up by a few departments.

  Posting of draft minutes on Website - This issue was brought up at P&Z meeting. Gurney said Corporation Counsel advised him not to put draft minutes out on website. Gaalswyk said that Corp. Counsel had said there is nothing illegal about it but was advised not to do it. Netzinger believes that draft minutes should be sent to committee members, not the public. Pate will bring this up at Dept. Head meeting. Maybe the creation of a secure site that Committee members could access. White likes the idea of a secure site so that Committee members can access only the minutes that they want to read.

  Update on HCC software - The first meeting took place the first week of June. Many of the big billing issues have been resolved. A few issues still to be dealt with. The committee will prioritize issues and then confer with Melyx for resolutions. The HCC Business Office is in agreement with this process. White brought up issue of Medicare billing issues from the past couple of years. Pate explained how the Melyx software, HIPPA regulations and billing issues all had an effect on this. Discussion followed.

  MIS Dept. Update -

  • Sheriff's RMS Beta Request
  • Data Center wiring and Initial setup in beginning stages
  • KRONOS Research
  • Veterans Microfilm Conversion
  • Onvia Demand Star Preparations
  • State Voter Registration System
  • Visions System Hardware Purchase has been made and equipment has arrived
  • LandShark System Implementation
  • On-line Credit Card Payments for Court Fees has been put into place on website
  • Preparation for GIS Website Publication

    Motion to approve vouchers by Krueger, seconded by Gaalswyk. Agreed on by committee. Motion carried.

    Next meeting scheduled for July 6th, at 5 p.m.

    Motion to adjourn by Krueger, seconded by Gaalswyk. Agreed on by committee. Meeting adjourned.

    Rose White, Secretary