Management Information Systems Committee Meeting Minutes

DATE: October 11, 2005

The MIS Committee was called to order at 5:00 p.m., Wednesday, October 11, 2005, by Co-Chair Netzinger. Members present were: Gaalswyk, Krueger, Netzinger, and White.

Motion to adopt agenda by Gaalswyk, seconded by Krueger. Agreed on by committee.
Motion carried.

Motion to adopt minutes by White, seconded by Gaalswyk. Agreed on by committee.
Motion carried.

Communications - None

Resolution to purchase AS/400 - Pate explained that the current AS/400 system is 5 yrs. old. The vendor will not provide parts since it is not supported any longer. An RFP was put out and only Berbee responded. This company provided the MUNIS system, stable company. The system is just under $40,000.00 Only change to the resolution was the reference to the 2005 Budget - resolution states "proposed" not "adopted" as noted by Krueger. Discussion followed. Motion to approve the resolution by Gaalswyk, seconded by White with change to fiscal note. Agreed on by committee.
Motion carried.

Update on disposition of equipment - Pate attended Finance meeting where there was a new Financial Policy drafted to include the disposal of computer equipment. Finance approved this policy and it was handed out to members of the MIS Committee. This new policy reflects the change that computer equipment can be offered for sale to the public. Discussion followed.

Update on HCC software - Meeting on October 6th. Pate explained that the Business Manager, Buttonow, can't do a time study at this time. The consensus is that Melyx will suit the needs of the HCC business office for the near future. Pate did research and found more suitable systems out in the nursing home environment. The committee decided to continue the use of Melyx and will get together as a group in late December. Discussion followed.

MIS Dept. Update -

• Spam filtering for email
• Printer failures and issues
• Intranet development - sending out survey for user response
• Website re-design
• Helpdesk - call volume down
• Kronos Timekeeper upgrade - waiting for Kronos people
• Melyx system - as discussed previously
• DWD application upgrade in process

Motion to approve vouchers by Krueger, seconded by Gaalswyk. Agreed on by committee.
Motion carried.

Next meeting scheduled for November 2nd at 5:00 p.m.
Motion to adjourn by Krueger, seconded by Gaalswyk. Agreed on by committee. Meeting adjourned.

Respectfully: Rose White, Secretary