DATE: Friday, January 14, 2005
ATTENDANCE: Members present: T. Meister, C. Montgomery, P. Tollaksen, S. Alexander T. Bychinski,
Others Present: M. Koehler, K. Pope, J. Briggs, M. Hafemann, T. Gruber
CALL TO ORDER: The meeting was called to order by T. Meister at 8:30 a.m. and was certified to be in compliance with the Open Meetings Law.
AGENDA: Motion by C. Montgomery, second by P. Tollaksen, to adopt the amended agenda. Motion carried.
MINUTES: Motion by P. Tollaksen, second by S. Alexander to approve the December 2004, minutes. Motion carried.
COMMUNICATIONS: None. C. Montgomery noted the Corporation Counsel has recently advised that agendas should identify specific communications, rather than a general reference. No action required.
SHERIFF'S DEPARTMENT: As a result of the action taken by the Sauk County Board of Supervisors at the December 2004, meeting there is now a full time position of Jail Programs Administrator. Captain M. Hafemann requested approval of the Committee to internally promote Security Deputy T. Gruber to the position. Motion by C. Montgomery, second by T. Bychinski to authorize the promotion of Deputy T. Gruber to the position of Jail Programs Administrator.
Motion carried.
Personnel Director M. Koehler then presented a survey designed to aid in the evaluation of the position of Administrative Coordinator. The Executive and Legislative Committee had requested Koehler develop the survey. Corporation Counsel was then contacted and asked to provide legal opinion to the Committee.
Motion by S. Alexander, second by T. Bychinski to enter into closed session
pursuant to Wis Stat. 19.85(1)(c) for the purpose of considering employment,
promotion, and compensation or performance evaluation data of any public
employee over which the governmental body has jurisdiction or exercises
responsibility over, with M. Koehler, K. Pope, J. Briggs and T. Liebman
to remain. A roll call vote was taken: Meister - aye, Montgomery aye, Tollaksen
- aye, Alexander - aye, Bychinski - aye.
Motion carried.
Motion by P. Tollaksen, second by C. Montgomery to reconvene in open session.
Motion carried.
Motion by P. Tollaksen, second by C. Montgomery to approve the Administrative Coordinator survey as presented. Motion carried.
M. Koehler then provided the Committee with a revised performance evaluation form to be used in evaluating job performance of supervisory staff. Motion by P. Tollaksen, second by T. Bychinski to approve and authorize the usage of the revised form.
Motion carried.
EMPLOYEE RECOGNITION: M. Koehler advised the Committee there is approximately $8,895.00 in the line item fund for employee recognition. Prior Committee action and/or policies regarding the account have not been located. The Committee requested Koehler to investigate and draft new policy language for employee recognition and report back.
DEPARTMENTAL UPDATE: M. Koehler presented the Committee with departmental updates on recruitments, workers' compensation, unemployment, leaves and budetary changes from 2004 to 2005. No action required.
Koehler also advised the Committee of a reoccurring problem of applicants not fully completing job applications particularly for positions within law enforcement and the additional burden it places on the Personnel Department. The Committee concurred the Personnel Department will not accept incomplete applications.
K. Pope advised the Committee of Personnel activities for the past month at the Health Care Center. The report included updates on recruitments, workers' compensation, unemployment and leaves. Pope also provided information regarding employee turnover at the Health Care Center from 2002 through 2004, on a month by month comparison. Turnover decreased in 2004 by nearly half from 2003. Pope looks forward to an even greater reduction in 2005.
Motion by C. Montgomery, second by P. Tollaksen to approve payment of the monthly vouchers in the amount of $ 4,750.85.
Motion carried.
Motion by C. Montgomery, second by P. Tollaksen. to adjourn with the next regular meeting to be held Friday, February 11, 2005, at 8:30 a.m.
Motion carried.
Meeting adjourned.
Respectfully submitted: Peter Tollaksen, Secretary