DATE: Friday, March 11, 2005- Room 213
ATTENDANCE: Members present: T. Meister, C. Montgomery, P. Tollaksen, S. Alexander, T. Bychinski
OTHERS PRESENT: M. Koehler, K. Pope, J. Briggs, K. Beghin, T. Brenson, N. Chandler, A. Carlson, J. Leeck, J. Prantner, G. Wiegand
CALL TO ORDER: The meeting was called to order by T. Meister at 8:30 a.m. and was certified to be in compliance with the Open Meetings Law.
AGENDA: Motion by C. Montgomery, second by P. Tollaksen, to adopt the amended agenda. Motion carried.
MINUTES: Motion by T. Bychinski, second by C. Montgomery, to approve the February 2005, minutes. Motion carried.
COMMUNICATIONS: None.
SHERIFF'S DEPARTMENT: Chief Deputy J. Prantner requested the authorization from the Personnel Committee to extend the limited term employee working in the dispatch center. As a result of another employee's military leave the Sheriff's Department has a temporary vacancy. Motion by C. Montgomery, second by P. Tollaksen to authorize the extension of the limited term employee in the dispatch center until the end of the military assignment and temporary vacancy. Motion carried.
MAPPING DEPARTMENT/LAND RECORDS: County Cartographer T. Brenson addressed the Committee regarding a proposed resolution to restructure the department as a result of Brenson's pending retirement and technological changes. The restructuring would reassign the management and administrative functions of the County Cartographer to the MIS Department. Additionally, the two current positions within the Mapping Department would be eliminated and two new positions within the MIS Department would be created. Motion by P. Tollaksen, second by T. Bychinski to approve the resolution "Authorizing the Reorganization of the Mapping Department and Reassigning Certain Management and Administrative Functions from the Mapping Department to the Management Information Systems (MIS) Department." Motion carried.
MIS DEPARTMENT: In accordance with the Chapter 13.19 Establishing Positions and Chapter 13.34 Promotions ; a request was made to approve the internal promotion of S. Cobbs, Mapping Specialist to GIS Specialist, pending County Board action authorizing the restructuring the Mapping Department. Further, to approve the internal promotion of K. Felton, Assistant Cartographer to Cartographer/Land Information Officer, pending County Board action authorizing the restructuring the Mapping Department. Motion carried.
CLERK OF COURTS: Clerk of Courts Office Manager, T. Radke provided information to the Committee regarding the cost for interpreter services throughout the County ($80,085.00 total wages and mileage). The number of individuals who do not speak English or have limited English proficiency has been steadily increasing. Motion by P. Tollaksen, second by C. Montgomery to request the Personnel Director review various options available for securing interpreters and the most cost effective way to provide the service to County departments. Motion carried.
HEALTH CARE CENTER: Motion by S. Alexander, second by T. Bychinski to enter into closed session Pursuant to Wis. Stats. §19.85 (1)(f) for the purpose of considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations. With County Board Supervisors A. Carlson, and L. Volz, M. Koehler, K. Pope, J. Briggs, J. Leeck and G. Wiegand to be present. Roll call vote was taken: T. Meister - aye, C. Montgomery - aye, P. Tollaksen - aye, S. Alexander- aye, T. Bychinski - aye, Motion carried.
Motion by P. Tollaksen, second by C. Montgomery to reconvene in open session. Motion carried.
DEPARTMENTAL UPDATE: M. Koehler presented the Committee with departmental updates on recruitments, EAP, workers' compensation, unemployment and leaves of absence. No action required.
K. Pope provided the Committee with a report of activities for the month of February at the Health Care Center which included recruitments, leaves of absence and updates on policies. No action required.
Motion by P. Tollaksen, second by C. Montgomery to approve payment of the monthly vouchers in the amount of $ 4,327.42. Motion carried.
Motion by C. Montgomery, second by T. Meister to adjourn with the next regular meeting to be held Friday, April 8, 2005, at 8:30 a.m. Motion carried.
Meeting adjourned.
Respectfully submitted,
Signed by: Peter Tollaksen, Secretary