Friday, May 13, 2005
Place: Room 213
ATTENDANCE: Members present: T. Meister, C. Montgomery, P. Tollaksen, S. Alexander, T. Bychinski
Others Present: M. Koehler, K. Pope, J. Briggs, K. Beghin, R. Johnson, S. Karsetter, M. Drea, N. Chandler, D. Check, W. Moberly, K. Olstadt, J. Leeck, D. Muchow,
CALL TO ORDER: The meeting was called to order by T. Meister at 8:30 a.m. and was certified to be in compliance with the Open Meetings Law.
AGENDA: Motion by C. Montgomery, second by P. Tollaksen,
to adopt the agenda.
Motion carried.
MINUTES: Motion by S. Alexander, second by P. Tollaksen
to approve the April 8, 2005, minutes as distributed.
Motion carried.
M. Koehler informed the Committee she had received notice from Mr. Paul Negast, Business Representative for W.P.P.A./LEER (Clerical unit) at this time the union wish to withdraw the two grievances scheduled to be heard. (Items seven and eight of the agenda.)
The Committee consider a resolution to provide a cost of living adjustment
(COLA) for the non-represented Sauk County employees for 2006. M. Koehler
provided the Committee with current data regarding the Consumer Price Index,
other county comparables and recent internal contract settlements. Motion
by T. Bychinski, second by P. Tollaksen to present a resolution to the
County Board in conjunction with the Finance Committee, recommending a
3% annual cost of living increase for non-represented Sauk County employees
for 2006.
Motion carried.
M. Koehler informed the Committee of a seasonal scheduling change for
the Highway Department which would provide a variance from the contractual
scheduling allowing for four, ten hour work days during the summer for
the Highway Department employees. The four day work week allows for greater
efficiency, during the summer months. A side letter of agreement, signed
by both the County's representatives and the union is required. Motion
by C. Montgomery, second by P. Tollaksen to authorize a seasonal four day
work week for the Highway Department employees represented by AFSCME Local
360.
Motion carried.
M. Koehler provided the Committee with information regarding municipal
employees receiving gifts, gratuities and or incentives outside of the
benefits currently provided by County Board or Committee authorization.
Currently, there are State laws as well as County Ethic and Financial policies
in place to address various aspects for handling gift and gratuities, but
not a clear and definite Gift and Gratuity Policy. There are numerous areas
and activities within individual departments where it is unclear whether
or not the current policies would apply. Motion by T. Bychinski, second
by C. Montgomery to request the Corporation Counsel to provide legal opinion
regarding employees receiving gifts, gratuities or incentives at the June
Personnel Committee meeting.
Motion carried.
Present for Management: M. Koehler, K. Pope, J. Leeck, and D. Muchow. Present for AFSCME Local 3148: W. Moberly, K. Olstadt,
R. Johnson, S. Karsetter, M. Drea, N. Chandler, D. Check, and S. Honer.
W. Moberly presented the grievance on behalf of Local 3148 regarding the FDD Unit recent reduction in hours as a result of a State Mandate.
Motion by C. Montgomery, second by P. Tollaksen to enter into closed session Pursuant to Wis. Stats. §19.85 (1)(f) for the purpose of considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations. Others to be included in the closed session to include: M. Koehler, K. Pope, J. Briggs, J. Leeck, D. Muchow, W. Moberly, K. Olstadt,
R. Johnson, S. Karsetter, M. Drea, N. Chandler, D. Check, and S. Honer.
Roll call vote was taken: Alexander – aye, Bychincki – aye, Meister – aye,
Montgomery – aye, Tollaksen – aye.
Motion carried.
Motion by C. Montgomery, second by P. Tollaksen to reconvene in open session.
Motion carried.
Motion by P. Tollaksen, second by C. Montgomery to deny the grievance.
Motion carried.
M. Koehler presented a report to the Committee regarding the past month's department activities, including recruitments, unemployment expenses, leaves of absence and EAP utilization.
M. Koehler provided the Committee with an update on the 2006 budget process and inquired if the Personnel Committee wished to provide any guidance or recommendations. The Committee recommended no new or additional positions for the 2006 budget.
K. Pope provided the Committee with a report on the activities of the HCC Personnel Office for the month of April, including recruitments, unemployment expenses, and leaves of absence.
Expenditures for the month of April were presented in the amount of $ 1,833.67. Motion by
P. Tollaksen, second by T. Bychinski to approve the vouchers and departmental
updates as presented.
Motion carried.
Motion by T. Bychinski, second by P. Tollaksen to adjourn with the next
regular meeting to be held Friday, June 10, 2005, at 8:30 a.m.
Motion carried.
Meeting adjourned.
Respectfully submitted: Signed by: Peter Tollaksen, Secretary