Personnel Committee - Minutes
DATE: Friday, July 12, 2005
PLACE:
Room B30
ATTENDANCE
Members present: T. Meister, P. Tollaksen, S. Alexander,
T. Bychinski
Absent: C. Montgomery
Others Present
M. Koehler, J. Briggs, P. Endres
CALL TO ORDER
The meeting was called to order by T. Meister at 8:25 a.m.
and was certified to be in compliance with the Open Meetings
Law.
AGENDA
Motion by S. Alexander, second by T. Bychinski, to adopt the
amended agenda.
Motion carried.
MINUTES
Motion by T. Bychinski, second by S. Alexander, to approve the June 10, 2005,
minutes as distributed.
Motion carried.
COMMUNICATIONS
None.
BLOOD DONATIONS:
County Board Supervisor P. Endres requested the Committee consider allowing
employees paid time off in order to donate blood to the American Red Cross.
Endres told of his experience as both a former State employee and as an employee
of the school district, in both instances employees received paid time off
when donating blood. Endres stated he believed this to be a worthwhile project
and would also benefit employee morale.
M. Koehler agreed donating blood is a vital and worthwhile cause, however
since it relates to hours of work, wages and benefits, it is a mandatory
subject of bargaining by State law. Koehler also pointed out that historically
employees have always been allowed to utilize either vacation or compensatory
time to donate. Further, providing paid time off could become problematic
if only certain charitable organizations are selected to be covered by paid
time off. Motion by T. Bychinski, second by P. Tollaksen to table the item
for one month.
Motion carried.
PUBLIC HEALTH - BIO TERRORISM UNIT:
A request has been made to reduce the full-time equivalent, Administrative
Support position within the Bio-Terrorism unit from full time to part-time.
Due to reassignment of duties the need for a full time clerical position is
no longer necessary. Motion by P. Tollaksen, second by T. Bychinski to reduce
the full time equivalent hours allocated for the Administrative Support position
within the Bio-Terrorism unit of Public Health to part-time.
Motion carried.
COMMISSION ON AGING:
M. Koehler informed the Committee of a request received by T. Vandre, Director
of the Commission on Aging Department to formally reallocate the funded hoursfor
the Aging Benefits Paraprofessional (formerly Benefit Specialists) to one (1)
full-time and one (1) part-time 3-days per week positions. In 2004, the two
positions budgeted FTE (full-time equivalent) allocation was for two part-time
positions. At that time a joint meeting of the Personnel and Finance Committees
reallocated the FTE hours for 1 full-time and 1 part-time position outside
of the budget process. Currently there is a vacancy and it would be beneficial
to prior to the budget process and the posting/advertising of the vacancy to
have formal action allocating the budgeted hours to 1 full-time and 1 part-time
position. Motion by S. Alexander, second by P. Tollaksen to reallocate the
budgeted sixty-two hours weekly for one (1) full-time (38.75 hours) and one
part-time (23.25 hours) Aging Benefits Paraprofessional weekly.
Motion carried.
GIFTS AND GRATUITIES POLICY:
No action taken.
SHERIFF'S DEPARTMENT:
M. Koehler notified the Committee the request to
consider a market adjustment for some members of the Sheriff's Department
has been rescheduled at the request of the employees.
DEPARTMENTAL UPDATES:
M. Koehler presented a report to the Committee regarding the past month's
department activities, including recruitments, unemployment expenses, leaves
of absence and EAP utilization.
K. Pope provided the Committee with a report on the activities of the
HCC Personnel Office for the month, including recruitments, unemployment
expenses, and leaves of absence.
Expenditures for the month of June were presented in the amount of $
7,807.48. Motion by
T. Bychinski, second by P. Tollaksen to approve the vouchers and departmental
updates as presented.
Motion carried.
Motion by T. Bychinski, second by P. Tollaksen to adjourn with the next
regular meeting to be held Friday, August 12, 2005, at 8:30 a.m.
Motion carried.
Motion by T. Bychinski, second by S. Alexander to reconvene in a Joint
Meeting with Finance in room 213.
Motion carried.
Meeting adjourned.
Respectfully submitted, Peter Tollaksen, Secretary