Property & Insurance Committee Meeting Minutes

DATE: February 7, 2005

Members Present: Virgil Hartje, Al Dippel, Marty Krueger, Larry Volz

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt

1. Meeting called to order by Hartje at 8:00 a.m. Certification of compliance with Open Meeting Law was met.
2. Adopt agenda: Motion by Volz second by Dippel, to approve agenda.
   Carried .
3. Adopt minutes: Motion by Volz, second by Dippel, to approve last month's minutes.
   Carried.
4. Communications - Request from Downtown Baraboo to use Courthouse lawns for several events:

   Faire on the Square May 21, 2005 and again October 8, 2005

   Boofest October 31, 2005 from 3:00 - 5:00 p.m.

   Christmas Season/Holly Jolly Light Parade, placing ornaments beginning Nov. 15 through December 31, 2005. Request to use Courthouse lawn for food vendors on November 19, 2005. Motion by Dippel, second by Krueger to approve the requests.
   Carried.

5. Business Items
   1. Treasurer -- nothing to report
6. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly Report -- finished, posted OSHA 300 logs; hosted the 2005 Employee health fair on January 25; took quotes on a booth and audiometer; ordered safety supplies; performed lock out/tag out and Haz Com training at HCC; set up drug tests at Highway; worked on 11 workers' comp cases and 1 open liability case; worked on Sheriff's dept accident; worked on budget report for County Board; answered questions on exercise room at LEC; performed ergonomic evaluations at HCC; met with K. Pope on the Physical Job Analysis at HCC; hosted presentation on Workplace Violence and Sexual Harassment for department heads; worked with Corp Counsel on signing off on accidents.
   2. Review & approval of deductibles -- Motion by Krueger, second by Volz to approve deductibles of $0.00.
      Carried .

      OTHER: Gruber received two quotes to get an idea of the cost of a audiometer and a booth and he is seeking another bid.

   Departmental Updates - Tim Stieve, Buildings & Safety
   1. Monthly Report -- spent approximately 6 hours on phone problems, adds, changes; cleaned, prepped chillers; met with Doug Blakeslee, Architect, Mike Hafemann and Bob Lee on court holding area on the third floor. Stieve presented the proposed remodeling layout to Committee and will be getting figures on this project.

      Stieve presented samples of materials for the West Square outdoor planters and will provide further information at next meeting.

      An update on the towers was given.

   2. Review and approval of vouchers -- Motion by Dippel, second by Hartje to approve 2004 vouchers totalling $8,674.20 and 2005 vouchers totalling $93,643.52.
      Carried .

      Other - Stieve is working on the Wireless 9-1-1 grant application

7. Next Meeting: Monday, March 7, 2005 at 8:00 a.m.
8. Meeting adjourned at 9:15 am. Motion by Krueger, second by Dippel.
   Carried .

Respectfully submitted by: Cynthia Engelhardt, February 8, 2005