Property & Insurance Committee Meeting Minutes

DATE: April 4, 2005

Members Present: Virgil Hartje, Al Dippel, Marty Krueger, Larry Volz
Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt

1. Meeting called to order by Hartje at 8:00 a.m. Certification of compliance with Open Meeting Law was met.
2. Adopt agenda: Motion by Volz, second by Krueger to approve agenda.
   Carried.
3. Adopt minutes: Motion by Krueger, second by Volz, to approve last month's minutes.
   Carried.
4. Public Comment - Hartje asked Stieve to calculate costs associated with the unused portion of the Law Enforcemet Center. Stieve said he would check into this.
5. Communications
   1. Request from Sauk County Art Association to use Courthouse square lawn for Annual Summer Art Classic on August 13, 2005 from 6:00 am - 6:00 pm, to set up the day before and also for the use of the restrooms in the Courthouse for the artists. Motion by Volz, second by Dippel to approve request.
      Carried.
   2. Request from City of Baraboo Police Department to utilize southern half of the West Square parking lot for handicapped parking during the Great Circus Parade on June 25. Motion by Dippel, second by Volz to approve request.
      Carried.
6. Business Items
   1. Treasurer -- nothing to report
7. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly Report -- set up Physical Job Analysis for Health Care Center, Human Services and Public Health; ordered new audiometer; went over fit testings on respirators with Public Health; ordered safety supplies; worked on setting an accident; attended Emergency Traffic Control course; worked on 10 workers' comp cases and 1 open liability case; held a training on how to handle clients; set of Automatic External Defibrillator re-certification classes for Highway; worked on 3 ergonomic evaluations; attended department head meeting; spoke with Risk Manager for Wood County and sent safety manual; worked on a denied case from Independent Medical Exams; attended Rural Safety Days meeting.
   2. Review & approval of deductibles -- Motion by Krueger, second by Volz to approve deductibles of $0.00.
      Carried.
8. Departmental Updates - Tim Stieve, Buildings & Safety
   1. Monthly Report -- spent approximately 4 hours on phone problems, additions, changes; still having issues with controls in West Square & Courthouse; chillers are being prepared for the cooling season; remodel on the south end of the first floor has slowed due to staff shortage; waiting to hear from Blakeslee on the third floor remodel; one employee off with injury, return date unknown; planters for West Square ordered.
   2. Review and approval of vouchers -- Motion by Krueger, second by Volz to approve monthly vouchers (excluding several utility bills) totalling $62,907.14, . Carried.
   3. Stieve has been checking into the costs of having an 800 number for the Courthouse, but it is not in the budget at this time.
9. Next Meeting: Monday, May 9, 2005 at 8:00 a.m.
10. Meeting adjourned at 9:15 am. Motion by Volz, second by Dippel.
    Carried.

Respectfully submitted by: Cynthia Engelhardt, April 6, 2005