Property & Insurance Committee Meeting Minutes

DATE: June 13, 2005

Members Present: Virgil Hartje, Marty Krueger, Larry Volz, Katherine Zowin

Others Present: Timothy Stieve, James Daniels, Pat VanOosten, Joe Prantner, Lance Gurney, Pat Carignan, Joe Van Berkel, Todd Liebman, Gene Wiegand, Cynthia Engelhardt, Joe Prantner, Chip Meister, Jeff Tobin.

1. Meeting called to order by Hartje at 7:30 a.m. Certification of compliance with Open Meeting Law was met.
2. Adopt agenda: Motion by Volz, second Dippel to approve agenda.
   Carried.
3. Adopt minutes: Motion by Dippel, second Volz to approve last month's minutes.
   Carried.
4. Tour of Dellwood property and Spring Green Forest by Stieve and Committee members.
5. Reconvene at Highway Department at approximately 10:30 a.m.
6. Public Comment - none
7. Select one member for the Capital Improvements Team. Move by Volz, second by Zowin to appoint Virgil Hartje to serve on the Capital Improvement Team.
   Carried.
8. Communications
   1. Request Administrator of Concerts on the Square to use the Courthouse lawn and restroom facilities every Thursday night from 7:00 p.m.- 9:00 p.m. beginning June 9, 2005 through August 25, 2005. Motion by Dippel, second by Zowin to approve request.
      Carried.
9. Business Items
   1. Review meeting room policy. It was determined that the issue was a misunderstanding of the policy and it was determined that no further action was required in regards to this issue.
   2. Sheriff's Department was present to express their interest in obtaining the Landfill buildings and parking lot areas for use in conjunction with the shooting range operations which is also located on the property. Because the Landfill Committee still has issues to address in regards to the facilities, there was no action that the Property & Insurance Committee could take at this time.
   3. James Daniels of Probate reviewed furniture and carpeting bids for the move of Probate to the Law Library area. Tim Stieve will work with James to compile a complete budget.
   4. Consideration of resolution conveying five acres of the County Forest located in Town of Spring Green with the condition that the approaches to the Tri County Airport be deed restricted to permit improvements to the Airport. Motion by Krueger, second by Dippel to approve resolution.
      Carried.
   5. Joe VanBerkel presented a Resolution for sale of property County purchased in Town of Franklin, as part of the White Mound Lake Dam Rehabilitation Project, to the high bidder, Yanke Hillside Farms, Inc. Motion by Zowin, second by Volz to approve Resolution.
      Carried.
   6. Lance Gurney and Pat Carignan presented a draft letter they would like to mail to 27 private owners of property in the Township of Dellona, offering to purchase these properties that can not be developed in the amount of $400.00 per lot. It was noted that this money will be recouped in the future. Motion by Hartje, second by Dippel to have the Treasurer and Planning and Zoning proceed with this offer.
      Carried. A report will be given at next month's meeting on the progress of this endeavor.
10. Departmental Updates - Carl Gruber, Risk Management
    1. Monthly Report by Tim Stieve - Finished physical job analysis for Human Services and Public Health Home Care; taught at Rural Safety Days; attended Health Care Committee meeting; ordered safety supplies; distributed a worker's compensation flow chart for supervisors; worked on lift training at Health Care Center; worked on 5 worker's comp cases; worked on 2 open liability cases; updated 300 logs; held AED re-certification classes for EMBS; worked on budget report; signed up Human Services for ergonomic training from Sentry; worked on membership for Wellness Council; installed new audiometer; ordered new pads for defibrillator; attended Triple I meeting at Sheriff's Department.
    2. Review and approve deductibles -- Motion by Dippel, second by Volz to approve deductible of $500.00.
       Carried.
    3. Review and approve 2006 Budget Form 1 for Risk Management - Motion by Volz, second by Zowin to approve.
       Carried.

    Departmental Updates - Tim Stieve, Buildings & Safety

    1. Monthly Report -- MIS is starting to move some of their equipment into the area being remodeled. Stieve talked about automating the work order process and sees a need for an extra maintenance person at the Law Enforcement Center in the near future.
    2. Presented Resolution to contract with Blakeslee Cameron LLP to complete the remodel of the Third Floor of the Courthouse Annex. Motion by Krueger, second by Zowin to have Blakeslee Complete the remodeling.
       Carried.
    3. Review and approve 2006 Budget Form 1 for Building Services - Motion by Krueger, second by Zowin to approve
       Carried.
    4. Review and approval of vouchers - Motion by Zowin, second by Volz to approve monthly vouchers totaling $61,140.20 and $37,453.47.
       Carried.
11. Next Meeting: Monday, July 11, 2005 at 7:30 a.m.
12. Meeting adjourned at 11:40 a.m. Motion by Dippel, second by Volz.
    Carried.

Respectfully submitted: Cynthia Engelhardt, June 14, 2005