Property & Insurance Committee Meeting Minutes

DATE: July 11, 2005

Members Present: Virgil Hartje, Al Dippel, Marty Krueger, Katherine Zowin, Larry Volz

Others Present: Timothy Stieve, James Daniels, Judge Evenson, Carl Gruber, Cynthia Engelhardt, Ann Burton

  1. Meeting called to order by Hartje at 7:30 a.m. Certification of compliance with Open Meeting Law was met.
  2. Adopt agenda: Motion by Dippel, second Zowin to approve agenda. Carried.
  3. Adopt minutes: Motion by Volz, second Dippel to approve last month's minutes. Carried.
  4. Public Comment - none
  5. Communications - none
  6. Business Items
    1. Treasurer's Report - Ann Burton reported that of the 27 letters mailed regarding the offer to purchase properties in Township of Dellona, 10 replies have been received, with 1 decline.

      Burton also discussed the processes of taking tax deeded properties.

    2. James Daniels gave a breakdown of the 3 bids received for the filing system/furniture for the move of Probate to the Law Library area. Judge Evenson stated there is money for this project, per the County Administrator. It was suggested at this time to authorize the move and then further pricing can be obtained. Motion by Zowin, second by Krueger to approve the move, with an amount not to exceed $53,384.00.
      Carried      .
  7. Departmental Updates - Carl Gruber, Risk Management
    1. Monthly Report - Worked on liability cases with mowers/trucks; performed hearing exams at Sheriff's; attended HCC Safety Committee meeting; ordered safety supplies; worked on workers' comp case going to Administrative Law Judge; continued work on lift training at HCC; worked on 6 workers' comp cases and on 2 open liability cases; updated OSHA 300 logs; replaced defibrillator pads; worked on HCC duplex claim; got respirator physicals review, blood work done at Highway; finished membership work for Wellness Council; attended meeting with summer help for Parks and new hires at Highway; spoke with State Patrolman Highway Shop signage when work done on roadways; ordered safety guides for COA and clarified use of Aging van for convention in Baraboo.
    2. Review and approve deductibles -- Motion by Zowin, second by Dippel to approve 3 deductibles totalling $3,239.95.
      Carried.

    Departmental Updates - Tim Stieve, Buildings & Safety

    1. Monthly Report -- Spent approximately 9 hours on phone problems, adds and changes; handled several problems at the Law Enforcement Center after July 3 storm damaged several cameras and pieces of video visitation and video arraignment equipment; carpeting scheduled for July 19 & 20 to complete first floor remodel; starting on carpet repairs, replacements in both Courthouse and West Square.
    2. Review and approval of vouchers - Motion by Krueger, second by Zowin to approve monthly vouchers totaling $50,453.70
      Carried.

    Other:

    Stieve said one of Building Services staff has been shifted over to the Jail temporarily and reminded Committee that if the Jail becomes fully opened it will require another staff person.

    Next year's budget has been reviewed and is due August 1. Stieve has submitted to the Capital Improvements Team, the refurbishment of the clock tower.

    MIS is working on an automated work order system.

  8. Next Meeting: Monday, August 8, 2005 at 7:30 a.m.
  9. Meeting adjourned at 9:15 a.m. Motion by Krueger, second by Volz.
    Carried.

Respectfully submitted by: Cynthia Engelhardt, July 11, 2005